Accounts Receivable Specialist

Summary Manages all functions of Accounts Receivable, including day-to-day functions as well as any journal entries, reporting, or reconciliations during month end close. Duties and Responsibilities Verify and post customer payments (check, ACH, wire, credit card) ensuring application to correct customer and invoice(s). Review orders on finance hold; communicate efficiently with sales & operations teams or the customer to resolve the hold. Process credit applications for customers requesting terms, including reaching out to references, reviewing credit reports, & recommending a credit limit for approval to assistant controller. Gather and review resale certificates for customers; ensure customer record is set up accordingly; monitor expiration dates of certificates to ensure there is always a valid copy on file. Continually monitor and review open AR; send collections emails to customers for past due balances and elevate as needed. Prepare weekly AR Aging report for review with assistant controller. Process credit memos for customer returns. Maintain a good relationship with customers by responding to all inquiries in a timely manner and resolving any account discrepancies. Complete month end closing tasks including accruals & reconciliations. Assist with monthly sales tax filing. Continually monitor processes and raise issues or suggestions to assistant controller where improvements are needed. Any ad hoc reporting or tasks as requested by controller or assistant controller. Assist with special projects as needed. Skills & Qualifications Bachelors degree & minimum of two years related experience preferred. Proficient in Microsoft Office suite, specifically Excel. Experience with NetSuite or other similar ERP. Ability to prepare reports and business correspondence. Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Commitment to excellence and high standards. Excellent written and verbal communication skills. Ability to understand and follow written and verbal instructions. Strong critical thinking, organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Ability to work independently and as a member of various teams and committees. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Competencies Problem Solving --Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Technical Skills --Assess own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service --Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Physical Demands and Work Environment Continually required to sit Continually utilize visual acuity to use a keyboard The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #J-18808-Ljbffr