Tax Administrative Assistant

Tax Administrative Assistant

Orlando, FL; Pensacola, FL; Tampa, FL

Elevate Your Career At Saltmarsh!

Saltmarsh is seeking an organized, detail-oriented, and welcoming Tax Administrative Specialist to join our team. This position will play a critical role in supporting the operational and administrative needs of the Tax Practice Area. Reporting to the Practice Area Manager, you will assist with client onboarding, document management, scheduling, and billing coordination to ensure exceptional client service and smooth workflow execution. This position for a detail-oriented, proactive professional who thrives in a collaborative environment and is passionate about delivering high-quality administrative support.

At Saltmarsh, we take pride in delivering legendary service to our clients while investing in our relationships with both clients and colleagues. Join our team and become part of a culture that thrives on teamwork and growth.

What You'll Do

As an Tax Administrative Specialist, you will:

• Support Client Onboarding
  • Ensure accurate setup in CCH Axcess with complete required fields (e.g., email, engagement details).
  • Help with document collection, upfronting, scanning, and final delivery of tax engagements.
  • Coordinate sign-off and delivery processes for client deliverables.
• Assist with Client Support
  • Help tax professionals with client communications and document preparation.
  • Support scheduling and coordination of client meetings, ensuring all necessary documentation is prepared in advance.
  • Direct client inquiries and provide timely responses to maintain client satisfaction.
  • Manage client meeting preparation and ad-hoc engagement needs.
• Manage Tax Return Delivery & Compliance
  • Ensure timely delivery of tax returns via Safesend, binding, mail, and e-filing.
• Execute Administrative Coordination
  • Perform general administrative duties, including data entry, filing, scanning, and backup receptionist coverage during breaks.
  • Support the Practice Area Manager in departmental initiatives and priorities.
  • Organize and maintain accurate client records in firm systems.
  • Support data collection, document scanning, and client follow-ups for tax engagements.

Who You Are

We're looking for driven, client-focused candidates with:

• 2+ years of experience working in an accounting firm, particularly tax administration.
• Competent computer skills including word processing and spreadsheets, as well as databases and customer database systems.
• Intermediate to advanced Microsoft Excel skills.
• Knowledge of CCH ProSystem or Axcess and Document a plus
• Time management skills and ability to meet deadlines.
• Strong organizational skills and ability to multitask.
• Proven ability to handle confidential information with discretion.
• Experience in a fast-paced work environment, readily adapting to continually changing priorities & deadlines.
• Available to work additional hours when necessary during tax season (OT rate will apply).
• Proficiency in Microsoft Office Suite.

What We Offer

Saltmarsh invests in their employees' growth, development, and work-life balance by offering:

• Paid time off and 12 firm paid holidays
• Professional development opportunities, including training and certifications
• Leadership opportunities
• Major medical, dental, and vision insurance
• Employer-paid life insurance
• Long-term disability coverage
• 401(k) with profit sharing
• Equity program for Senior Managers+ and top performing Managers

Location

This position is onsite located at any Saltmarsh office (Pensacola, Tampa, or Orlando).

Saltmarsh is not just a place to work; it's a place to thrive. Ready to grow your career and make an impact? Join us and discover the difference of being part of the Saltmarsh family.