Accounts Payable Specialist
PD Power Systems LLC
Job Description
Job Description
Job Title: Accounts Payable Specialist
Location: Springfield, VA (not Remote nor Hybrid)
Position Type: Full-Time (40 hours/week)
Reports To: Director of Finance
Position Summary
We are seeking a detail-oriented, organized Accounts Payable Specialist to handle vendor invoicing, payment processing, and account reconciliations.
The ideal candidate possesses strong data-entry accuracy, basic bookkeeping knowledge, and the ability to work independently while seamlessly absorbing increased responsibilities.
Responsibilities
- Invoice Processing: Review, verify, code, and enter incoming vendor invoices with high attention to detail.
- Three-Way Matching: Match purchase orders, receiving documents, and invoices to verify billing accuracy.
- Vendor Inquiry Management: Serve as the point of contact for vendor questions regarding invoice status and payment schedules.
- Payment Preparation: Prepare weekly check runs, ACH payments, and electronic transfers for manager review.
- Record Keeping: Maintain digital vendor files, W-9s, and accounts payable documentation.
- Vendor Statement Reconciliations: Perform regular reconciliations of vendor ledgers against monthly statements to resolve discrepancies.
- Month-End Closing: Assist the accounting team with AP subledger-to-general-ledger reconciliations and month-end closing procedures.
- Expense Report Auditing: Process and audit employee expense reimbursements and corporate card statements.
- Year-End Reporting: Assist with annual 1099 filing preparation and internal/external audit support.
Qualifications & Skills
- Education: Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
- Experience: 3 years of hands-on accounts payable, bookkeeping, or general accounting experience.
- Software Proficiency:
- Proficiency with accounting ERP systems (e.g., JAMIS).
- Solid working knowledge of Microsoft Excel (VLOOKUP's, basic formulas) and Word.
- Core Competencies:
- Exceptional data entry accuracy and numerical skill.
- Strong organizational and time-management abilities.
- Clear verbal and written communication skills for vendor and internal interactions.
Benefits
- Medical
- Dental
- Vision
- 401K
- Life Insurance
- PTO
Vacancy posted 10 days ago
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