Business Office Manager

Job Description

Job Description

Title:  Business Office Manager

Schedule/Hours: Monday-Friday / 7:30AM-4:00PM (flexible)

Location: Feasterville-Trevose, PA - 5 days a week onsite

Job Summary:

A well-established civil engineering and land surveying firm is looking to hire a  full-time/permanent Business Office Manager to their team in  Feasterville-Trevose, PA . In this role you will be responsible for overseeing daily office administrative operations and support the leadership team. This role will serve as the central point of coordination for office activities, helping ensure smooth business operations across scheduling, meeting coordination, administration, bookkeeping, and general office management.

Responsibilities:

• Manage day-to-day office operations and administrative functions
• Coordinate calendars, schedule meetings, and manage appointments for leadership and staff
• Attend meetings as needed and prepare meeting notes, minutes, and follow-up action items
• Prepare, organize, and submit contracts, proposals, and other business documentation
• Maintain project files, client records, and office documentation
• Order office supplies and coordinate vendor relationships
• Assist with invoicing, accounts payable, accounts receivable, and bookkeeping functions
• Utilize QuickBooks or similar accounting software to support financial and operational processes
• Support payroll-related administrative activities and expense tracking
• Act as a primary point of contact for clients, vendors, and visitors
• Assist with special projects and provide administrative support to the engineering and surveying teams

Qualifications:

• 3+ years of office management, administrative, bookkeeping, executive assistant, or business operations experience
• Experience taking meeting notes and managing multiple schedules and calendars
• Experience handling contracts, proposals, invoices, or similar business documentation
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel
• QuickBooks experience or experience with similar accounting/bookkeeping software preferred
• Excellent communication, organization, and multitasking abilities
• Strong attention to detail and ability to work independently