Administrative Assistant

Administrative Assistant

The Administrative Assistant provides day-to-day administrative and clerical support to ensure efficient office operations. This role supports management and staff by handling communications, scheduling, documentation, and organizational tasks while maintaining a high level of professionalism and attention to detail.

Pay: $22.00 - $24.00/hour DOE

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.

401(k) You become eligible to make personal contributions beginning the first of the month following 30 days of employment. You become eligible for the ABM match beginning the first of the month following six months of employment. ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute. Your contributions and match are immediately vested.

Responsibilities

• Perform general administrative duties including filing, data entry, scanning, and document management
• Answer and direct phone calls, emails, and other correspondence
• Schedule meetings, appointments, and maintain calendars for leadership or team members
• Prepare reports, presentations, and internal communications
• Maintain office supplies inventory and coordinate ordering
• Assist with onboarding paperwork, employee records, or HR-related documentation as needed
• Coordinate travel arrangements, meeting logistics, and event planning
• Handle confidential information with discretion and professionalism
• Support special projects and perform additional duties as assigned

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred
• 13 years of administrative or office support experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and problem-solving skills

About Us

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together. ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM. ABM directs all applicants to apply at ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now. For more information, visit

Job Info

• Job Identification 156830
• Posting Date 06/12/2026, 05:26 PM
• Job Schedule Full time
• Locations Austin, TX, United States
• Job Category Administrative Professional
• Work Days Full Time Days
• Workplace On-site