Hybrid Administrative Assistant

Administrative AssistantOn-Board Services is hiring an Administrative Assistant in Portland, OR. Position Type: 6-month contract with additional opportunity contingent upon performance and continued business need. Job Location: Hybrid position requiring a minimum of 2 days per week in Portland, OR. Shift: Rotating 12-hour shifts; 36 or 48 hours per week, including days and nights.Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance, PTOCompensation: $24-26/HROn-Board Services, Incorporated, is an on-site contract service provider for a local manufacturing entity, providing full-time positions to our employees. We offer benefits as well as the opportunity to work with a great team!Responsibilities:Provide administrative and logistical support to construction engineers, designers, and project managers.Schedule, coordinate, and support virtual and in-person meetings.Prepare, format, and distribute meeting notes and materials.Coordinate meetings, training sessions, and team events.Manage data, files, emails, and digital workflows.Coordinate food orders and other meeting logistics.Communicate effectively with coworkers and project teams both remotely and onsite.Help maintain an organized, collaborative, and inclusive work environment.Provide general administrative support and assist with additional requests as needed.Qualifications:Required:High school diploma or GED.5 years of administrative assistant or relevant experience.Strong initiative and attention to detail.Ability to manage multiple priorities in a fast-paced environment.Excellent verbal and written communication skills.Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.Strong digital organization skills for managing emails, tasks, and workflows.Ability to take direction from multiple stakeholders and work collaboratively.Ability to lift up to 25 pounds as needed.Preferred:Experience working in a large or global enterprise environment.Familiarity with SharePoint, OneNote, and PowerPoint.At least 1 year of experience supporting engineering or construction teams.Strong customer service skills and a passion for helping others.On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America. The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board's Mission is to provide "Flexible Service by applying the talents of our people, work processes and technology to meet our clients' expectations in a Safe, Responsible and Dependable manner." On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics. On-Board Services