Facilities Administrative Assistant

Job Description

Job Description

We are looking for a Facilities Assistant to support the day-to-day upkeep and smooth operation of an office environment in Richmond, Virginia. This Long-term Contract position is ideal for someone who enjoys providing hands-on support, maintaining shared spaces, and assisting staff, visitors, and service providers with professionalism. The role requires a dependable, approachable individual who can move throughout the site comfortably and help ensure the workplace remains organized, clean, and welcoming. This is a PART TIME role that will be on site, M-F, 10am-2pm (20 hours weekly)

Responsibilities:

• Provide mailroom coverage as needed to help maintain timely handling and distribution of incoming and outgoing materials.

• Accompany outside service providers while they are on-site and ensure access is managed appropriately during visits.

• Inspect conference rooms each day, straighten furniture, erase whiteboards, and help keep meeting spaces ready for use.

• Review breakrooms and restrooms regularly to confirm they are presentable and notify facilities leadership when additional cleaning or service is required.

• Support general facilities coordination tasks that contribute to an efficient and well-maintained workplace.

• Use administrative tools and systems, including CMMS-related platforms, to assist with tracking facility needs and service activity when required.

• Ability to walk throughout the worksite for extended periods and lift items weighing up to 25 pounds.
• Strong interpersonal skills with a friendly, helpful approach when assisting employees, guests, and vendors.
• Previous experience in facilities support, office services, or an administrative environment is preferred.
• Familiarity with conference room upkeep and general workplace appearance standards.
• Exposure to CMMS or other computerized maintenance management systems is beneficial.
• Comfort using common workplace systems and tools, including timekeeping or administrative platforms when needed.