Payroll & Accounting Specialist

Job Description
Are you passionate about supporting a vibrant community organization through precise financial management?Do you have a passion for people and being of service?Are you inspired to create positive change in our local community?Do you enjoy working in a collaborative and supportive environment in a values-driven organization that cares deeply for its employees?If so, the Boulder JCC might be the place for you!

Our dynamic and community-centered organization is looking to add an organized, detail-oriented, and conscientious Payroll & Accounting Specialist to the team. Reporting to the Senior Director of Finance, the Payroll and Accounting Specialist handles day-to-day, GAAP-compliant accounting processes, including managing accounts payable, daily receivables, expense reconciliations, and petty cash transactions. This role oversees the comprehensive financial administration, database management, and family billing inquiries for both the Early Childhood Center (ECC) and seasonal Day Camp programs. Additionally, the Specialist ensures accurate full-cycle payroll processing and regulatory compliance while providing essential organizational support for annual audits, sales tax filings, and cross-departmental operations.


This position requires an ability to work both independently and collaboratively to manage varied tasks, prioritize issues, execute work efficiently and timely, and track and manage multiple work streams at once. Success in this position depends on your ability to learn and implement new technologies, handle sensitive and confidential information with discretion, and communicate effectively across teams.

Work Summary

The Payroll and Accounting Specialist handles day-to-day, GAAP-compliant accounting processes, including managing accounts payable, daily receivables, expense reconciliations, and petty cash transactions. This role oversees the comprehensive financial administration, database management, and family billing inquiries for both the Early Childhood Center (ECC) and seasonal Day Camp programs. Additionally, the specialist ensures accurate full-cycle payroll processing and regulatory compliance while providing essential organizational support for annual audits, sales tax filings, and cross-departmental operations.


Duties and Responsibilities

• Financial & Bookkeeping Management: Perform daily accounting functions to support GAAP-compliant workflows and month-end closes. This includes posting and coding daily Intacct receivables (covering donations, events, tuition, program revenue, and rental income), processing Ramp accounts payable (invoice reviews, approvals, and check mailings), coding approved credit card transactions for Controller reconciliation, creating approved program invoices, and managing the quarterly reconciled petty cash account.
• ECC & Program Administration: Manage Procare system administration by configuring family enrollment statuses, schedules, classrooms, and rates. Responsibilities involve calculating ECC tuition discounts, posting miscellaneous monthly charges, processing monthly autopayments, following up on non-payments, securing CCAP and CCS attendance reimbursements, tracking Day Camp payment plans, and addressing all family financial and billing inquiries.
• Payroll Processing & Compliance: Administer end-to-end payroll functions, including processing salaries, bonuses, and other employee compensations. Ensure absolute accuracy in employee time records, correctly apply and remit statutory deductions, maintain total compliance with local, state, and federal regulations, and handle inquiries to resolve staff payroll discrepancies promptly.
• Organizational Support & Vendor Management: Maintain organized vendor files and collect required Form W-9s. Collaborate with the Development team on proper donation and grant coding, assist leadership in the preparation of the annual sales tax return filing, and prepare documentation to fully support the annual financial audit.
• Physical Requirements: Perform regular duties requiring sitting, standing, reaching, walking, or kneeling, alongside the ability to lift and move up to 50 pounds. Reasonable accommodations may be made to support individuals with disabilities in performing these essential functions.

Skills

• Financial & Technical Literacy: Sound understanding of core accounting principles and financial regulations, paired with robust knowledge of Excel or Google Sheets and specialized accounting software (Sage Intacct and Ramp preferred).
• Task Execution & Adaptability: Extreme attention to detail with a proven ability to manage multiple work streams, prioritize issues efficiently, execute tasks accurately, and quickly learn or implement new technologies.
• Communication & Discretion: Excellent oral and written communication skills for cross-team collaboration and customer service, alongside the strict ability to handle sensitive, confidential personnel and financial records with absolute discretion.

Qualifications

• Required Qualifications: 3-5 years of professional experience in finance, bookkeeping, and/or accounting, complemented by direct experience in successfully managing payroll.
• Preferred Qualifications: A bachelor's degree in accounting, 1-3 years of specialized experience in Payroll and Benefits, and prior background working within a nonprofit environment. Experience providing financial audit support, budget support, or holding/working toward a CPA license is a major plus.

Compensation

This is a full-time, non-exempt position with a pay range of $29.00-$31.35 per hour, commensurate with experience. Employee benefits currently include health insurance (medical, dental, and vision) with access to a health savings account (HSA) with generous employer contributions, a 403(b) retirement savings plan with immediate vesting and an employer match up to 4%, voluntary disability, life, and accident insurance, substantial staff discounts, as well as plentiful time off (vacation, sick, and holidays including a full week during Thanksgiving).

Applications are accepted here. Once you submit your application, a member of our hiring team will be in touch if we would like to schedule an interview. The anticipated closing of this job posting is June 29, 2026.An offer of employment in this position will be contingent on the successful completion of a background check.

We look forward to hearing from you!

The Boulder JCC is an Equal Opportunity Employer. You are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

The Boulder JCC's mission is to be a home for community that builds relationships, embraces differences, and embodies what Jewish life can be. We are a central gathering place for people of all ages and backgrounds that supports the JCC's values of community, joy, care, respect, growth, and generosity.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. At the Boulder Jewish Community Center, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification noted above, we encourage you to apply. You may be just the right candidate for this position.

Physical Requirements

While performing regular duties, you will be required to sit, stand, reach, walk, or kneel, and to lift and/or move up to 50 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.