Administrative Assistant

Administrative Assistant| Full-Time | On-site in Beaverton, OR | $18-$20/hr DOE

Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we have grown to over 30 branches across 11 western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, and TX. Our long-standing success in office equipment and technology sales and service has earned us strong partnerships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.

At Pacific Office Automation, you will find a growth-focused technology company with excellent benefits and colleagues who are invested in your success. We aim to be a long-term employer by providing ongoing training and certifications to keep pace with rapidly evolving technology. At POA, all voices are valued and heard, regardless of seniority or tenure.

Position: Admin Assistant- Sales Reporting Focus

We are seeking a Administrative Assistant to support our Branch Support team in Beaverton, OR. This role is heavily focused on monthly sales reporting and requires strong Excel skills, exceptional attention to detail, and the ability to manage multiple priorities and deadlines.

The ideal candidate is highly organized, enjoys working with data, and can serve as a reliable resource for teammates.

Essential Job Duties

• Own and manage monthly sales reporting for Branch Support
• Highly accurate data entry across multiple databases
• Heavy and frequent internal customer service and communication
• Maintain and update spreadsheets for current cost analysis reviews
• Support Sales Reps and the Major Account Manager with various administrative tasks
• File, copy, and scan documents as needed
• Schedule equipment and software deliveries, moves, and pickups
• Escalate service call-related issues on behalf of customers
• Audit and create invoices with a high level of accuracy

Qualifications

• Strong Microsoft Excel proficiency, including:
  • Copy, paste, find, filter
  • Custom sort by multiple columns
  • Work with multiple sheets within a single workbook
• Microsoft Word proficient
• Ability to type 50-60 words per minute
• Ability to follow directions, take clear notes, and work with minimal supervision
• 2 years of office experience, preferably in an administrative or customer service role
• Able to work both independently and collaboratively as part of a team

Preferred Skills (Not Required)

• Advanced Excel skills:
  • Index/Match or similar lookup functions
  • Creating and maintaining pivot tables
  • Conditional formatting for data analysis

Compensation & Benefits

• Starting pay: $18-$20 per hour, DOE
• PTO, vacation, and sick leave
• Advancement and growth opportunities, including potential leadership roles
• Supportive, team-oriented environment

Our Commitment to Diversity and Inclusion

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees' differences because we know that diversity makes us stronger.

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