Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join an accounting team on a Contract basis in Vancouver, Washington. This position will play an important role in keeping project-related expenses organized, accurately coded, and processed on time. The ideal candidate brings strong accounts payable experience, attention to detail, and the ability to manage a high volume of transactions in a deadline-driven environment.

Responsibilities:

• Manage the intake and processing of vendor invoices, ensuring entries are complete, accurate, and submitted in a timely manner.

• Assign expenses to the correct projects, cost categories, and general ledger accounts to support precise financial reporting.

• Coordinate payment activities, including preparing check runs, distributing vendor payments, and issuing refund checks when needed.

• Review payment documentation and reconcile check records to confirm transaction accuracy and completeness.

• Maintain organized accounts payable files while performing consistent, high-volume data entry with strong attention to detail.

• Investigate and resolve discrepancies related to invoices, payments, and vendor accounts by following up with appropriate parties.

• Work closely with Project Accountants to support reliable job cost tracking and proper allocation of project expenses

• Hands-on experience in accounts payable, including invoice review, payment processing, and record maintenance.

• Proficiency in coding invoices across projects, cost codes, and general ledger accounts.

• Working knowledge of payment methods such as check processing and ACH transactions.

• Ability to manage large volumes of financial data with a high degree of accuracy.

• Strong problem-solving skills with the ability to identify and correct billing or payment issues.

• Effective communication skills and the ability to collaborate with accounting and project teams.