Payroll Clerk Administrative Assistant

Miller Starr Regalia, a law firm with offices in Walnut Creek, San Francisco and Newport Beach, seeks Payroll Clerk / Administrative Assistant to work directly with the Executive Director, Human Resources Manager, and Accounting Department Manager in its Walnut Creek office.

Ideal applicants will manage various payroll and administrative responsibilities effectively, foster constructive interactions with both attorneys and staff, and consistently demonstrate a positive customer service attitude.

Payroll Experience/Skills Requirements: 5+ years of payroll and benefits processing with either Paychex or ADP major markets. Extensive reconciliation and spreadsheet skills. Knowledge of employee health and benefit plans and experience with third party benefit vendors. The ability to meet strict deadlines and apply disciplines of internal controls. Solid knowledge of Wage and Hour and HIPAA laws, state and federal payroll tax rules and regulations. Law firm (and/or professional business) experience a plus.

Administrative Skills/Experience Requirements: 3+ years of administrative or executive assistant experience. Perform clerical tasks related to all phases of employment, maintaining personnel records and filing and possess excellent verbal and written communication skills. Assist ED and HR Manager as needed with such tasks as maintaining internal reports, recruitment and staffing, employee performance reviews, coordination of firm records, interaction with all firm departments, firm meeting and event coordination, including presentation creation and other administrative functions, as required.

Computer Skills Requirements: Payroll (preferably Paychex) and benefits programs, MS Office programs (Excel, Word, Outlook, PowerPoint), pdf and other database programs.

This role encompasses a variety of duties suited for an organized and proactive team member who excels at managing multiple tasks within a dynamic professional environment. The ideal candidate will demonstrate initiative, sound judgment, and exceptional attention to detail. They should exhibit diplomacy when addressing complex situations and uphold discretion and confidentiality at the highest level, at all times. Additionally, the candidate must perform effectively under pressure, consistently meeting deadlines and managing challenges of any scale.

This is a full-time position, Monday through Friday, seven hours per day. Full-time non-exempt staff are offered a voluntary remote hybrid schedule. Employees select a regular schedule to work two days remote and three days in the Walnut Creek office. The projected annual salary range for this role is $60,000 - $80,000. Actual compensation will depend on several factors, including relevant skills and experience. Salary is one piece of Miller Starr Regalia’s total compensation package, which includes firm-sponsored benefits. EOE.