Executive Administrative Assistant

Administrative AssistantEmbassy Suites is seeking an organized, dependable, and detail-oriented Administrative Assistant to support our hotel leadership team and daily operations.This position plays an important role behind the scenes, helping ensure that invoices, purchasing, payroll information, records, and other administrative responsibilities are completed accurately and on time. The ideal candidate is comfortable working with numbers and computer systems, stays organized when handling multiple priorities, and enjoys supporting a team.Key ResponsibilitiesEnter, code, and maintain vendor invoices and related documentationAssist with placing and tracking hotel supply and operational ordersSupport payroll preparation, including reviewing timekeeping information and assisting with payroll-related documentationMaintain organized electronic and physical recordsAssist with purchase orders, vendor information, and invoice reconciliationHelp track expenses and provide administrative support for hotel accounting functionsAssist managers with reports, spreadsheets, correspondence, and other administrative needsCommunicate with vendors and hotel department leaders regarding invoices, orders, and documentationHelp maintain employee files and other administrative recordsProvide general office and administrative support to the hotel leadership teamAssist with additional projects and responsibilities as neededWhat We’re Looking ForThe ideal candidate will have:Strong organizational skills and attention to detailBasic accounting, bookkeeping, or invoice-processing experience preferredExperience with payroll or timekeeping systems preferredComfortable working with Microsoft Excel, Word, email, and other computer-based systemsAbility to learn new software and hotel systemsStrong written and verbal communication skillsAbility to manage multiple tasks and meet deadlinesDependable attendance and a professional attitudeAbility to handle payroll, employee, and financial information with discretion and confidentialityHotel or hospitality experience is helpful, but not required. Candidates with administrative, accounting, bookkeeping, office management, purchasing, or payroll experience are encouraged to apply.Why Join Our Team?This is an excellent opportunity for someone who enjoys organization, problem-solving, and being an important part of a busy hotel operation. You’ll work closely with hotel leadership and gain exposure to multiple areas of the business, including accounting, purchasing, payroll, and hotel operations.We are looking for someone who wants to become a trusted and valued member of our team—not simply someone to complete administrative tasks.Apply today to join the Embassy Suites team!Education/ExperienceHigh school diploma/GED requiredMinimum of 1-3 years Administrative experience requiredAttention to detail and organizedHotel and Sales experience preferredProficient verbal and written communication skillsWorking knowledge of various computer programs such as Microsoft Word, Excel, Outlook, PowerPoint, and POS systemsAbility and flexibility to work various shifts including nights, weekends, and holidaysOur company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.