Corporate Legal Support Specialist

Our client, a global law firm with a presence across 15 countries, is seeking a highly organized and results-driven Legal Support Specialist to join their Corporate Team in Miami . This is an exciting opportunity to work in an innovative, collaborative environment with competitive compensation and an excellent benefits package. This is an in-office role based in Miami , with regular in-office presence required for daily operations, team meetings, training, and relationship building. Flexibility to work overtime as needed is required. Position Summary The Legal Support Specialist serves as a key point of contact for internal and external clients, acting as a liaison between attorneys and clients. This role manages legal documents, maintains case files, coordinates attorney schedules, and supports billing and administrative functions. Key Responsibilities Document Preparation & Management: Draft, edit, proofread, and organize legal documents and correspondence File Organization: Maintain and manage legal files, ensuring accuracy and accessibility Billing & Time Entry: Process attorney time entries, manage billing, and assist with collections Scheduling & Travel Coordination: Maintain busy calendars, schedule appointments, arrange complex travel, and process related expenses Client & Attorney Support: Serve as a liaison between attorneys and clients, supporting client relationship management Administrative Duties: Manage attorneys' emails and calls, process expense reimbursements, and handle other office responsibilities as needed Qualifications Highly organized, detail-oriented, and able to multitask in a fast-paced environment Strong written and verbal communication skills Fluency in English and Spanish, including the ability to read and write business and legal documents in both languages Proactive and self-motivated, able to work independently and collaboratively Exceptional client service skills with a professional, polished demeanor Ability to work under pressure and meet strict deadlines Education & Experience Minimum 5 years of experience as an administrative or executive assistant in a professional environment, preferably a law firm At least 2 years of legal secretary experience at a mid-to-large law firm Experience in a fast-paced, executive-level environment highly desirable Bachelor's degree or equivalent experience preferred Technology Proficient with Windows-based software and Microsoft Word, PowerPoint, Excel, and Outlook Experience with iManage and/or Filesite a plus Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. #J-18808-Ljbffr