Administrative Assistant

Administrative Assistant

Our client, a Truck and Engine Manufacturing company, is looking for an Administrative Assistant for their Operations & Strategy team in San Antonio, TX.

Responsibilities:

• Provides high level administrative, analytical, and presentation support to the Plant Manager and Operations leadership team.
• Create executive level PowerPoint presentations, including data visualization, charts, dashboards, and narrative summaries.
• Analyze operational data (production metrics, attendance trends, quality KPIs, labor utilization, etc.) and translate insights into clear, actionable visuals.
• Partner with Operations leaders to support strategic initiatives, project planning, and continuous improvement activities.
• Coordinate cross functional meetings, prepare agendas, capture action items, and track follow ups.
• Support plant wide communication, including memos, announcements, and leadership updates.
• Maintain confidential documents, reports, and performance data with accuracy and discretion.
• Assist with workflow organization, scheduling, travel coordination, and administrative tasks for the Plant Manager.
• Prepare weekly and monthly operational reporting packages for leadership review.
• Serve as a liaison between administrative functions and production floor leadership teams.

Requirements:

• Detail oriented, highly organized, and comfortable working in a fast-paced production environment while partnering closely with leaders across Operations, HR, CI, and Safety.
• 3+ years of administrative support experience, preferably within manufacturing or operations.
• Advanced proficiency in Microsoft PowerPoint, including slide design, formatting, and data visualization.
• Strong Excel skills, including pivot tables, charts, basic formulas, and comfort working with operational data.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, confidentiality, and attention to detail.
• Experience supporting senior leaders such as a Plant Manager, Operations Manager, HR Manager, or similar.
• Familiarity with manufacturing workflows, KPIs, and production terminology.
• Ability to translate complex data into simple, clear visuals and narratives.
• Strong organizational skills and the ability to anticipate leadership needs.
• Comfortable working on the production floor when gathering information or supporting operations.

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities