Office Coordinator, Real Estate Operations

Office Coordinator, Real Estate Operations

Location: Bloomington, MN

Schedule: Monday-Friday, Standard Business Hours

Employment Type: Direct Hire

Compensation: $56,000-$70,000 annually, depending on experience + bonus opportunity

Join a Growing Industry with Long-Term Career Potential

We are seeking a detail-oriented and highly organized Office Coordinator to support a dynamic Real Estate team within a rapidly growing industry. This position serves as a key administrative partner, helping manage contracts, landowner records, payment-related documentation, and day-to-day coordination activities that support large-scale development projects.

This role is ideal for someone with administrative, contract administration, real estate, title, banking, construction, property management, or customer service experience who enjoys working in a fast-paced environment and managing multiple priorities.

Responsibilities

• Serve as the primary intake point for real estate documents, agreements, and requests.
• Review incoming documentation for completeness and accuracy.
• Maintain and update ownership records, landowner information, parcel data, and payment records.
• Coordinate collection of W-9s and supporting documentation.
• Track contract obligations, notices, amendments, ownership changes, and key deadlines.
• Monitor requests and follow up with internal stakeholders to ensure timely completion.
• Respond to routine inquiries regarding documentation, payment administration, and account updates.
• Support quality control efforts by reviewing data and identifying discrepancies.
• Maintain organized electronic records and tracking systems.
• Assist with reporting, process improvements, and other administrative projects as assigned.

Qualifications

• 1-3 years of experience in administrative support, contract administration, real estate administration, accounts payable, payment administration, banking operations, title/escrow, customer service, or a related field.
• High school diploma or GED required; Associate's or Bachelor's degree preferred.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to review contracts and supporting documentation and identify required actions.
• Experience maintaining confidential information with professionalism and discretion.
• Proficiency in Microsoft Excel, Word, Outlook, and Teams.
• Experience in real estate, construction, renewable energy, utilities, land management, property management, engineering, title, escrow, mortgage, or banking environments is a plus.

What We Offer

• Competitive salary plus bonus opportunity
• Comprehensive medical, dental, and vision coverage
• 401(k) retirement plan
• Paid holidays and generous paid time off
• Tuition assistance and professional development support
• Employee Assistance Program (EAP)
• Wellness resources and employee discount programs
• Pet insurance options

Why Join Us?

• Opportunity to support impactful, large-scale development projects.
• Exposure to multiple business functions and cross-department collaboration.
• Career growth opportunities within a stable and expanding organization.
• Team-oriented culture that values accuracy, service, and continuous improvement.
• Direct visibility to leadership and meaningful contribution to organizational success.

Apply today if you're an organized professional who enjoys managing details, supporting complex projects, and building a long-term career in a growing industry.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.