Bookkeeper and Office Coordinator

Job Description

Job Description

Bookkeeper & Office Operations Coordinator

Location: Edina, MN

Salary: $60,000–$72,000 annually, depending on experience

Job Type: Full-Time | On-Site

About the Opportunity

We are partnering with an established professional services firm in Edina seeking an experienced Bookkeeper & Office Operations Coordinator to support its accounting functions and daily office operations.

This position is ideal for a detail-oriented, organized professional who enjoys hands-on bookkeeping while also helping maintain an efficient and welcoming office environment.

Approximately 70% of the role focuses on accounting and bookkeeping, with the remaining 30% dedicated to office administration and coordination.

Key Responsibilities

Accounting & Bookkeeping

• Manage day-to-day bookkeeping activities, including accounts payable, accounts receivable, invoicing, and bank reconciliations.
• Maintain accurate financial records using QuickBooks Online.
• Perform accrual-based accounting, including journal entries, accrued expenses, deferred revenue, and account adjustments.
• Assist with month-end and year-end closing processes.
• Prepare and maintain financial statements, including balance sheets and income statements.
• Process payroll and assist with payroll-related reporting and compliance.
• Monitor cash flow, track expenses, and support budgeting activities.
• Assist with sales tax reporting, employee benefits administration, and SIMPLE IRA contributions.
• Maintain accurate general ledger accounts and ensure proper financial documentation.
• Work with leadership and outside accounting professionals to support financial reporting and annual tax preparation.

Office Operations & Administration

• Coordinate daily office activities to ensure smooth operations.
• Manage office supplies, inventory, and vendor relationships.
• Assist with scheduling, meetings, and company events.
• Welcome visitors and provide general administrative support to employees and leadership.
• Maintain organized records, documents, and internal office procedures.
• Identify opportunities to improve administrative and accounting processes.

Qualifications

• Minimum of 3 years of hands-on bookkeeping or accounting experience.
• Strong proficiency with QuickBooks Online.
• Demonstrated experience with accrual-based accounting, journal entries, and month-end closing.
• Experience managing accounts payable, accounts receivable, payroll, and bank reconciliations.
• Ability to prepare and interpret financial statements.
• Strong Microsoft Excel skills and attention to detail.
• Excellent organizational, communication, and time-management skills.
• Comfortable working independently and managing multiple priorities.
• Willingness to handle both accounting responsibilities and general office administration.
• Associate's or bachelor's degree in accounting, finance, business administration, or a related field preferred; equivalent practical experience will be considered.

Ideal Candidate

The ideal candidate has worked as a Full Charge Bookkeeper, Senior Bookkeeper, Accounting Specialist, or Accounting & Office Manager, preferably within a small or midsized organization.

We're looking for someone who understands the complete bookkeeping cycle, is comfortable with accrual accounting, and enjoys being involved in the day-to-day operations of a business.