Office/AP Coordinator

Job Description Job Description Job Responsibilities - • Responsible for entering all invoices for all divisions into Accpac system and ABS and generating checks and statements for payment twice a week on a timely basis and all miscellaneous checks upon request. • Matches all invoices received in the mail and receivers from warehouse against PO’s and verifies the information to make sure the billing is correct and current. • Answers and researches all questions arising from problems with billing and payments from all departments and vendors and helps resolves discrepancies and assist with quarterly audits. Prepares federal express packages when necessary and tracks and maintains inventory of offsite storage files and those on premises. • Responsible for training and provide instructions to his co-worker(s) for all new procedures implemented in the department and company. • Provides vendor information and analysis to other department managers when requested. Monitors all leases for equipment for both company locations • Works with accounting manager controller to finalize all posting for each month and prepares lists/batches for accruals. • Prepares weekly sales and margin reports by downloading information from large retailers’ vendor sites. • Assisting with other responsibilities based on business needs Competencies To perform the job successfully, an individual should demonstrate the following competencies: • Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. • Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions. • Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. • Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: -06/22- 088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: - transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1016 Company Description This company offers growth and a great group of people to work with. Company Description This company offers growth and a great group of people to work with.