Administrative Assistant 5

Job Title

Pontchartrain Levee District

Mission

The mission of the Pontchartrain Levee District (PLD) includes the following:

• Maintain the existing levee systems in a condition that will ensure its integrity and capability to safely withstand the river stages and hurricane tidal surges anticipated by their design and construction
• Improve by construction or support the construction by others, of new or enhanced levels of protection as design parameters change or higher levels of protection are authorized
• Anticipate weaknesses in the system before and as they develop and actively report with necessary emergency measures when the levees are being subjected to river stages or hurricane tidal surges that would cause flooding within the jurisdiction of the PLD as defined in R.S.38:291 L.

The above listed missions are paramount and other activities in which the PLD becomes involved are secondary missions and will receive lower priority for utilization of PLD's available resources.

Overview of the Role

The Pontchartrain Levee District was created by the legislature in 1895. It is a multi-jurisdictional agency, representing six east bank parishes, namely a portion of East Baton Rouge, and all of the parishes of Iberville, Ascension, St. James, St. John the Baptist, and St. Charles. The Pontchartrain Levee District has the responsibility of levee maintenance, such as grass cutting, levee drainage assistance, borrow pit drainage and maintenance/cleanup and clearing along the levee and its rights-of-ways. A tall time, District personnel maintain and monitor the federal levee systems within their jurisdiction, looking for any and all dangers or operations on or near the levees that may be detrimental to the integrity of the flood risk reduction system. Personnel work together as a team. Personnel turnover within this agency is minimal due to the pleasant work environment and leadership within the organization. There may be opportunities for advancement as positions arise. For over a century, the Pontchartrain Levee District has served the public in numerous capacities, ranging from levee maintenance and repairs to project permitting for activities along the levee system. Protecting life, property, and critical infrastructure remains the mission of the Pontchartrain Levee District today.

Ideal Candidate Competencies

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Championing Continuous Improvement: The ability to promote and implement ongoing enhancements in processes, products, services, or organizational culture.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
• Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.

Minimum Qualifications

Four years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties and Other Information

Job Duties

• Gather material needed for staff budget, committee, and board meeting agendas: email material to Board of Commissioners, Police Department, Maintenance Department, and Office Staff one weekend/or 48 hours before meetings;
• May interpret departmental policies and procedures for staff members and the general public provided information meets with PLD Board policy and PLD Board protocol;
• May compile correspondence for the President and members of the Board of Commissioners, Board Secretary, Executive Director, Police Department, and Maintenance Department and make and distribute copies when needed and/or required;
• Assist Executive Director in making sure all agenda items are completed such as right-of-entry, contracts, millage, and final budget
• Serves as Property Control Manager in compiling and keeping accurate records on acquisitions and dispositions of each asset over $1,000 and in putting information into database;
• May work with the Executive Director to compile the necessary annual insurance applications for yearly renewal on fleet program, general liability, crime policy, umbrella, workers' compensation, etc.
• Performs administrative duty activities such as maintaining files and central records, reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken;
• Performs any and all other duties as assigned and/or requested by the Executive Director to assist fellow employees

Position-Specific Details:

Appointment Type: Probational - up to 24 months

Career Progression: This position does not participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualification and experience.

Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply

No Civil Service test score or assessment is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:

Jerri Henderson

Pontchartrain Levee District

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