AR/AP Accounting Specialist

JOB FUNCTION: AR/AP Accounting Specialist Position Summary: The AR/AP Accounting Specialist administers the firm's accounts payable, accounts receivable, and client billing functions while ensuring the accurate processing, recording, and reporting of financial transactions. This role serves as the subject matter expert for AR/AP systems, manages compliance documentation, processes client billing and cash receipts, and supports the overall financial operations of the organization. Working closely with the Finance team, the AR/AP Accounting Specialist analyzes transactions, resolves discrepancies, identifies process improvements, and helps maintain accounting procedures and controls that support the firm's financial accuracy, compliance, and operational effectiveness. This position plays an important role in delivering exceptional internal and client experience while safeguarding the integrity of the firm's financial records. Job Duties:

• Own and manage accounts payable and accounts receivable functions, including billing and cash application
• Process invoices by verifying transaction details, scheduling payments, preparing disbursements, and obtaining appropriate authorization
• Leads all vendor communications
• Responsible for vendor set up in the accounting and AP systems and ensuring vendor records include compliance related forms.
• Subject matter expert to the AR and AP systems
• Analyze and verify the accuracy of sub-advisor manager invoices and process related payments
• Receive, process, and post incoming payments; resolve discrepancies as needed
• Perform financial calculations related to billing adjustments, refunds, or amounts due
• Responsible for managing and overseeing monthly and quarterly client billing processes
• Verify accuracy of billing data prior to invoice distribution
• Resolve billing questions or issues in a timely and professional manner
• Ensure new accounts are properly set up within accounting and billing systems
• Process corporate credit cards and employee expense reports in accordance with firm policies
• Assisting with recording and reporting the firm’s results of operations and/or financial condition related to accounts payable and accounts receivable
• Assist the Finance team by researching issues, analyzing business processes, and recommending efficiency improvements
• Assist in the development and documentation of accounting procedures
• Maintain working knowledge of generally accepted accounting principles
• Provide support on special projects and additional tasks as business needs arise

• Bachelor’s degree in Accounting or a related field preferred
• Minimum of 2 years of relevant accounting or finance experience
• Experience within financial services or a financial institution environment preferred
• Experience with accounts payable, accounts receivable, billing, or general ledger support
• Ability to manage multiple priorities while maintaining accuracy and deadlines
• Proficiency with Microsoft Office, particularly Excel
• Experience with QuickBooks or similar accounting software preferred

• Competitive salary commensurate with experience
• Comprehensive benefits package
• Professional development opportunities
• Collaborative and supportive work environment
• Opportunity to grow with an expanding advisory firm