Recruitment Specialist

Recruitment Specialist

Job Category: Human Resources

The HR/People Operations team plays a vital role in shaping the overall employee experience at DOWL. From the moment a new hire joins the team to their final day, this group ensures a smooth and supportive journey through comprehensive onboarding and offboarding processes. They are the stewards of employee policies and experts in HRIS systems, providing essential tools and guidance to foster a productive and positive workplace. In addition, they support recruiting by partnering with hiring managers, coordinating candidate movement, and reinforcing consistent, equitable hiring practices. The team also serves as a trusted resource for addressing employees' needs and concerns, reinforcing DOWL's commitment to a respectful, people-first culture.

The Recruiting Specialist plays a key role in attracting, evaluating, and hiring top talent across the organization. This role partners with hiring managers to understand staffing needs, develop effective sourcing strategies, manage candidate communication, and ensure a smooth, professional experience from application through onboarding. The ideal candidate brings strong relationship-building skills, excellent judgment, and the ability to manage multiple searches in a fast-paced environment.

Essential Duties and Responsibilities include the following:

• Hiring Manager Partnership - Develop business relationships with leaders in DOWL's Practice Areas, Market Sectors, and office locations; maintain an understanding of the requirements of the positions within each unit and their current and future recruiting needs.
• Manage Requisitions - Lead recruiting kick-off meetings for all newly opened requisitions to develop a project plan with the goal of filling each position with the most qualified, talented individual. Project manage every requisition.
• Talent Sourcing - Lead active recruiting efforts to help identify and engage passive candidates. This activity may include social media campaigns, job board searches, networking, and collaborating with hiring managers to leverage their professional contacts and social networks.
• Candidate Screening - Partner with hiring managers regarding initial candidate screening and route qualified applicants to hiring managers for review via the applicant tracking system (UKG).
• Interview Coordination - Assist in the interview process by scheduling interviews, pre-brief and de-brief meetings with hiring managers and interview teams.
• Timely Communication - Provide exceptional levels of client service and timely follow-up with applicants and internal clients (hiring managers).
• Maintain Confidentiality - Operate in a strict climate of confidentiality and exercise independent discretion and judgment in conducting day-to-day activities.
• Candidate Experience — Maintain timely communication, provide updates, and ensure a positive, respectful experience for all applicants.
• Offer Stage — Partner with HR and Total Rewards to prepare offer details, offer support to hiring managers regarding offers when appropriate, and guide candidates through next steps.
• Compliance & Documentation — Maintain accurate records in the ATS, ensure adherence to company policies, and support EEO and state/federal compliance.
• Onboarding Coordination — Collaborate with HR, IT, and hiring managers to ensure a smooth transition from offer acceptance to Day 1.
• Recruiting Analytics — Track key metrics (time-to-fill, pipeline health, source effectiveness) and recommend improvements.
• Perform other duties and work on special projects as assigned.

Qualifications. To be successful in this position, an individual must perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Baccalaureate degree in business, human resources, or a related field required.
• Minimum of four years of full cycle recruitment experience required.

Certificates, Licenses, Registrations

• Human Resources Certification Institute's Professional in Human Resources (PHR) preferred.
• Must have a valid driver's license and a good driving record.

Human Resources Recruitment Specialists may need to attend career fairs in various locations, attend team functions, and maintain direct engagement with staff. Their responsibilities may include:

• Visiting career fairs in different locations
• Attending meetings, trainings, or planning sessions held off-site.
• Participating in meetings, industry events, or conferences that require travel.
• Providing in-person support during critical business initiatives or team transitions.

These duties require flexible and reliable transportation to ensure timely and effective leadership presence, making the ability to drive essential for the role.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to create and interpret graphs.

Job Knowledge, Skills, and Abilities

• Intermediate knowledge of the recruitment processes (job postings, job boards, candidate screening and selection, interviewing, etc.), best practices, and state, federal, and OFCCP compliance and ability to perform related tasks.
• Excellent organizational and time management skills with the ability to prioritize, multi-task, and confidentially process and maintain data with accuracy with minimal oversight.
• Ability to work independently and collaborate with team members remotely.
• Intermediate computer skills specifically using Microsoft Excel, Word, PowerPoint, and Outlook; ability to learn additional computer skills or software programs.
• Sufficient English skills to compose correspondence, proofread documents, and effectively communicate with supervisors, other technicians, and clients.
• Excellent interpersonal skills and the ability to establish and maintain effective relationships with management staff, employees, and the public
• Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with abstract and concrete variables.
• Ability to present facts and recommendations effectively in oral and written form.
• Ability to enter data accurately into databases.
• Ability to use general office equipment such as fax, phone, copier, etc.
• Ability to follow a process.
• Strong professional client service skills, such as active listening, prompt service, and follow-up.
• Excellent analytical skills with the ability to evaluate data and consider decision impacts across multiple areas.
• Strong decision analysis and problem-solving skills; ability to draw conclusions and justify decisions.
• Ability to learn and understand corporate policies and procedures and how they relate to DOWL's goals.
• Ability to multi-task.

What success looks like:

• Hiring managers feel supported, informed, and confident in the process.
• Candidates experience timely communication and a respectful, transparent journey.
• Roles are filled efficiently with high-quality talent.
• Recruiting processes remain compliant, consistent, and data-driven.

Physical Demands. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand; walk and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.

Work Environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.