Accounts Payable Clerk

Job Description

Job Description

Job Description

The Accounts Payable Clerk performs a variety of accounting support tasks focused on the accurate and timely processing of high-volume vendor payments. This role ensures invoices are coded, entered, and paid in compliance with internal controls and accounting policies, while maintaining precise records and supporting month-end financial activities.

Responsibilities

• Ensure accurate and timely payment of invoices for non-trade vendors in accordance with established policies and procedures.
• Code, batch, and enter approved invoices into Microsoft Dynamics GP in the correct accounting period while adhering to the internal control structure.
• Review invoices in Concur to confirm accuracy, proper coding, and appropriate approvals.
• Verify balances and perform checks to ensure the accuracy of accounts payable reports.
• Match invoices to checks and prepare payment packages for review and approval.
• Mail checks and file copies in an organized and timely manner to maintain complete payment records.
• Process payments while verifying case rates and confirming proper approvals for freight and fuel charges.
• Handle vendor calls professionally, research discrepancies, and resolve issues related to invoices and payments.
• Prepare monthly journal entries and accruals as needed to support accurate financial reporting.
• Apply internal controls and compliance standards consistently to safeguard financial integrity and reduce risk.
• Collaborate with team members and other departments to support shared goals and smooth accounts payable operations.
• Manage time and workload effectively to meet deadlines in a high-dollar, high-volume processing environment.

Essential Skills

• At least 3 years of accounts payable experience, including hands-on responsibility for invoice processing and vendor payments.
• Strong understanding of the full accounts payable process with a high level of attention to detail and accuracy.
• Basic proficiency in Microsoft Excel, including the ability to work with spreadsheets and perform fundamental data tasks.
• Experience using pivot tables and VLOOKUP functions in Excel to analyze and reconcile data.
• Proficiency with Microsoft Dynamics GP for entering, coding, and managing invoices and payments.
• Ability to follow internal control procedures and compliance requirements consistently.
• Strong organizational and time management skills to manage structured workflows and competing priorities.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• Dependability and reliability in meeting deadlines, maintaining attendance, and producing high-quality work.
• Demonstrated ethics and integrity, including protecting confidential information and acting with fairness and professionalism.
• Technical proficiency in accounting support functions required to perform role responsibilities accurately and efficiently.

Additional Skills & Qualifications

• Experience working with AI tools or automation solutions to improve efficiency in accounting or accounts payable processes.
• Experience with ERP implementation projects, particularly related to accounts payable or financial systems.
• Ability to collaborate effectively with others, valuing diverse perspectives and contributing positively to team outcomes.
• Adaptability to changing priorities, business needs, and systems while maintaining productivity and quality.
• Strong interpersonal effectiveness, including building trusting working relationships and adapting communication style to different audiences.
• Ability to identify risks in processes and support operational integrity through adherence to controls and policies.

Work Environment

This role operates in an office-based environment with a standard weekday schedule, typically Monday through Friday from 8:30 a.m. to 4:30 or 5:00 p.m., depending on lunch duration. There is an opportunity to leave at 4:00 p.m on certain days as workload permits. The position supports processing of a high dollar volume of payments, approximately $10 million per month, requiring consistent focus and accuracy. Work is performed using Microsoft Dynamics GP, Excel (including pivot tables and VLOOKUP), Concur, and other ERP-related tools. The environment emphasizes structured workflows, adherence to internal controls, and collaboration with accounting and finance team members in a professional setting.

Job Type & Location

This is a Contract to Hire position based out of Virginia Beach, VA.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Virginia Beach,VA.

Application Deadline

This position is anticipated to close on Oct 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.