Accounting Clerk

Job Description

Job Description

We are looking for a detail-focused Accounting Clerk to support daily financial operations for a mission-driven real estate and property management organization in Portland, Maine. This position plays an important role in keeping accounting activities organized, timely, and accurate while working closely with finance and property management teams. The ideal candidate is dependable, discreet, and comfortable handling transactional tasks that help maintain strong internal operations.

Responsibilities:

• Process incoming invoices, verify supporting documentation, and prepare items for timely payment.

• Record financial transactions accurately and update accounting information in internal systems.

• Assist with receivables by tracking incoming payments, posting activity, and following established procedures for account updates.

• Maintain orderly digital and physical financial files so records remain complete, accessible, and audit-ready.

• Coordinate with accounting staff and property management personnel to resolve discrepancies and clarify transaction details.

• Enter data with a high degree of accuracy while meeting deadlines for recurring accounting tasks.

• Support routine reconciliation and review activities to help ensure financial information is complete and reliable.

• Experience supporting accounts payable and accounts receivable activities in an office or accounting environment.
• Strong data entry skills with consistent attention to accuracy and detail.
• Ability to manage confidential financial information with professionalism and discretion.
• Solid organizational skills and the ability to handle multiple priorities in a deadline-driven setting.
• Comfortable working collaboratively with cross-functional teams, including accounting and property management staff.
• Proficiency with standard office and accounting software used for financial recordkeeping and transaction processing.
• Clear written and verbal communication skills for addressing questions and resolving routine issues.