Human Resources Assistant

Human Resources Assistant Job ID: 108280 Location: Oregon City, Oregon Full/Part Time: Full Time Regular/Temporary: Regular

CLACKAMAS COUNTY

Clackamas County employees work to serve the public and enrich our community.

CLOSE DATE

This Job Posting closes at 11:59 p.m. (Pacific Time) on Monday, June 29, 2026.

COMPENSATION

Annual Pay Range: $65,860.363 – $85,636.678 Salary offers will be made within the posted pay range and will be based on candidate's experience (paid or unpaid) that is directly relevant to the position.

JOB DETAILS AND QUALIFICATIONS

Clackamas County Department of Human Resources is looking for a motivated, detail-oriented professional with a background that demonstrates a high level of confidential administration experience, and strong skills in problem-solving, collaboration, and critical analysis. Required Minimum Qualifications / Transferrable Skills Two (2) years in an administrative role with experience supporting Human Resource tasks and activities. One (1) year providing direct customer service in an administrative role. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint). Technical skills required to learn new software applications. Prior experience handling confidential business matters and information with discretion. Strong interpersonal and communication (oral and written) skills. Experience establishing and maintaining cooperative, positive working relationships with internal and external partners. Preferred Qualifications / Transferrable Skills Two (2) years direct experience working in a role within a Human Resources department. Experience working in the public sector. Experience entering data into a database. Experience working with PeopleSoft software.

IMPORTANT INFORMATION

Candidates selected to advance in the recruitment and selection process will be required to complete Microsoft Excel and Word proficiency assessments.

TYPICAL TASKS

Front Desk & General Office Operations Provide front desk customer service for walk-in and walk-up visitors. Answer phones, return voicemails, and route inquiries appropriately. Assist with copy room equipment and supply needs. Process incoming mail, including risk-related correspondence. Monitor and respond to administrative inbox requests. Coordinate room reservations, walk-up requests, and shared calendar scheduling. Provide A/V setup, support, and basic troubleshooting. Maintain and update phone lists and evacuation rosters. Coordinate kitchen operations, shared duties, and annual schedule updates. Submit Facilities work orders and surplus requests as needed. Collect and date-stamp benefits-related paperwork. Process retiree benefits payment documentation. Maintain and compile information to prepare reports. Financial Administration Process travel and training requests. Process vouchers, interfund documents, and validate invoices in accordance with contracts. Resolve discrepancies and monitor status of payments through PeopleSoft Finance. Stay current on Finance Department processes to ensure accurate transactions and compliance. Coordinate department purchases and maintain electronic financial records. Support contract management: draft requests, monitor renewals, and track data. Reconcile purchasing card transactions and assist with reports for the HR program budget. Director's Office & Administrative Support Process employee ID badge requests and access changes. Provide all-staff administrative support, including preparation of packets, presentations, meeting minutes. Support safety committee operations, including meeting coordination, posting minutes, and participating in inspections. Maintain and update intranet and internet content. Maintain phone and evacuation lists. Assist with project management tasks such as scheduling, documentation, tracking, and coordination. Personnel & Records Management Support and create personnel action forms. Coordinate and track performance evaluation process. Provide support for the employee recognition program. Review documents, determine appropriate release of records, coordinate access, and tracking of all released files. Consult with supervisor or County Counsel as needed to determine which documents may be released and any additional approval required prior to release.

KEY COMPETENCIES

Working knowledge of office practices and procedures, record-keeping principles, basic research methods, customer service techniques, basic math, English composition, grammar, spelling, and the use of human resource information systems, word processing, and spreadsheet software. Some knowledge of principles and practices of human resources administration and applicable federal, state, and local laws, regulations, policies, and procedures related to assigned HR functional areas. Ability to read, understand, and apply complex forms, documents, policies, and technical language; interpret and apply relevant laws and guidelines; communicate clearly and effectively, both orally and in writing; build and maintain effective working relationships with HR staff, County employees and officials, external agencies, vendors, and the public; perform basic calculations for research and administrative tasks; collect, organize, analyze, and summarize data; and operate standard office equipment and software applications.

WORK SCHEDULE

This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is eligible for hybrid on-site/telework and based on the Department's business needs. The selected candidate will be required to work 100% on-site for at least the first six (6) months to support onboarding and training. Following this period, the schedule will transition to three (3) days on-site and one (1) day remote per week. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.

BENEFITS INFORMATION

Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees. We encourage and support employee health and wellness by offering health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle. Employee benefits become effective the first of the month following an employee’s date of hire. Generous paid time off package, including: 16 hours of vacation accrual per month 8 hours of sick accrual per month 10 paid holidays and 1 personal day per year Other Benefits: Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) Employer-paid 6% PERS retirement contribution OPSRP members get vested after five years of contributions or when they reach age 65 A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage A Choice of Dental Plans Employee Assistance Program (EAP) Longevity pay Other retirement Savings Options including a 457(b) Deferred Compensation Plan A variety of additional optional benefits

ABOUT THE DEPARTMENT

As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments’ missions, which are carried out by County employees.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process. #J-18808-Ljbffr Clackamas County