Senior Executive Assistant

Senior Executive Assistant

Chicago, IL 60606

Hybrid: 3 days in-office, 2 days remote

$120,000–$150,000 + bonus

Our client is seeking a polished, proactive, and highly professional Senior Executive Assistant to support a highly successful Partner focused on growing his book of business. This is a high-impact role for an experienced executive support professional who can become deeply immersed in the practice, build strong client relationships, and serve as a true strategic partner.

Position Overview

The Senior Executive Assistant will provide high-level administrative support and strategic client engagement assistance to the Principal, acting as a trusted extension of the practice. This individual will develop a deep understanding of the Principal’s priorities, client relationships, and business goals in order to anticipate needs, manage competing priorities, and ensure seamless day-to-day operations.

The ideal candidate is confident, discreet, detail-oriented, and capable of balancing executive-level responsibilities with hands-on administrative support in a fast-paced environment.

Key Responsibilities

• Proactively manage the Principal’s calendar, anticipating needs, resolving scheduling conflicts, and aligning meetings with business and client priorities
• Coordinate complex travel arrangements, including itineraries, logistics, and supporting materials
• Serve as a primary point of contact for internal and external stakeholders, including key clients
• Draft, review, and respond to correspondence on behalf of the Principal as appropriate
• Coordinate meeting logistics, including scheduling, videoconferencing, conference calls, room reservations, preparation of materials, and visitor hosting
• Develop and maintain a strong understanding of the Principal’s key clients, matters, and strategic priorities
• Support client relationship management by identifying opportunities for outreach, coordinating meetings, and tracking follow-up items
• Maintain and regularly update a strategic list of key client contacts and relationships
• Assist with client matters, including opening new matters and supporting conflict-related inquiries
• Prepare client-facing presentations, materials, and communications with exceptional accuracy and professionalism
• Process expense reports accurately and on time
• Organize and maintain electronic and paper files in compliance with firm records retention policies
• Partner as needed with other members of the Principal’s support team, including the Personal Assistant and Bookkeeper

Qualifications

• Bachelor’s degree required
• 5+ years of executive assistant or related experience
• Advanced proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
• Excellent written and verbal communication skills
• Strong organizational and prioritization abilities
• Ability to manage confidential information with discretion
• Proven ability to thrive under tight deadlines in a fast-paced environment
• Prior law firm experience and business development exposure preferred

Compensation & Benefits

• Base salary: $120,000–$150,000 plus bonus
• Medical, dental, vision, and prescription coverage
• HSA/FSA options
• Disability, life, and AD&D insurance
• Mental health and telehealth support
• Generous PTO, paid holidays, and sick time
• Parental leave and adoption assistance
• Backup child and elder care
• Pet insurance
• 401(k) plan
• Financial wellness resources
• Commuter benefits
• Employee discounts

If you’re an experienced Executive Assistant looking for a strategic, high-visibility role supporting a dynamic and growth-oriented Partner, we’d love to connect.

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