Assistant Director of Academic Affairs

Position Information The Assistant Director of Academic Affairs provides operational leadership, oversight, and strategic support for academic affairs functions within the School of Medicine. Reporting to the Director of Academic Affairs, the position oversees academic personnel processes, supervises professional and administrative staff, and serves as a subject matter expert on academic policies, procedures, and compliance requirements. The incumbent manages complex academic affairs activities related to faculty recruitment, appointments, promotions, and other academic personnel actions for senate and non‑senate faculty and academic appointees. The position collaborates closely with School leadership, department administrators, faculty, and campus partners to support operational effectiveness, ensure compliance with institutional and regulatory requirements, and promote consistent and efficient academic affairs processes across the School of Medicine. This is a hybrid position, with 3 days on campus and 2 days remote. The full salary range for the Assistant Director of Academic Affairs is $93,200 – $174,200 annually; however, the budgeted salary range for this position is up to $113,450 annually. Applicants must have current work authorization when accepting a UCR staff position. UC Riverside does not sponsor an employment visa. Requirements Educational Requirements Bachelor's degree in a related area and/or equivalent experience/training. Master's degree in a related area and/or equivalent experience/training. Experience Requirements 6–10 years of related experience. Minimum of 3 years of experience with Health Sciences Compensation Plans. Minimum of 6–10 years of progressively responsible experience demonstrating comprehensive knowledge of academic personnel. Minimum of 3–5 years of experience with Association of American Medical Colleges (AAMC) and Liaison Committee on Medical Education (LCME) reporting/data collection. Previous supervisory/managerial experience. Minimum Requirements Strong knowledge of organizational and system academic HR policies, guidelines, and procedures. Political acumen and risk management awareness to prevent potentially litigious personnel actions. Comprehensive understanding of the academic review process. Ability to provide guidance and coaching on process and policies to individual academics, unit management, and various committee groups. Ability to interpret complex academic HR policies and procedures with risk management exposure to the organization. Strong decision‑making, analytical, problem‑solving, critical thinking, and resource management skills. Preferred Qualifications Demonstrated ability to prioritize, plan, and organize assignments effectively while managing competing deadlines and maintaining a high level of accuracy and efficiency under tight time constraints. Advanced proficiency in computer software applications, including Microsoft Office Suite, Zoom, SharePoint, and Microsoft Teams; demonstrated experience utilizing campus electronic academic records/file management systems; proficiency in the use of electronic mail and internet‑based applications. Job Description Details Generic Scope Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management). Demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources in compliance with departmental goals and objectives. Custom Scope Receives assignments in the form of objectives with goals and the process by which to meet goals. Provides direction to academic HR staff according to established policies and management guidance. Administers academic HR policies that directly affect subordinate staff. Recommends changes to departmental policies and practices. Identifies risks and responds accordingly. Provides priority setting and workflow analysis. Responsible for the activities of a section or department with responsibility for results. Department Custom Scope The Assistant Director of Academic Affairs provides operational leadership, management, and oversight for academic affairs functions within the School of Medicine. Reporting to the Director of Academic Affairs, the position serves as a key advisor and subject matter expert on academic policies, faculty affairs, and administrative processes, ensuring compliance with institutional policies, accreditation standards, and applicable academic personnel guidelines. The incumbent supervises professionals and administrative staff, oversees day‑to‑day operations, and ensures accountability and stewardship of departmental operational, financial, and human resources in alignment with School and University goals and objectives. The Assistant Director manages and supports a broad range of academic affairs activities, including faculty recruitment, appointments, reappointments, promotions, and related academic personnel actions for senate and non‑senate faculty, clinical faculty, volunteer faculty, and other academic appointees. The position analyzes and resolves complex issues; interprets and implements policies and procedures; manages data collection, reporting, and systems‑related projects; and serves as a project manager for multiple academic affairs initiatives. The Assistant Director works collaboratively with School leadership, department administrators, faculty, and affiliated partners to improve operational effectiveness, support strategic priorities, and promote consistent and efficient academic affairs processes across the School of Medicine. Equal Opportunity Employer Statement The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti‑discrimination efforts, consistent with its obligations as a Federal and State contractor. #J-18808-Ljbffr University of California, Riverside