Legal Team Assistant

Legal Team Assistant

The Legal Team Assistant provides administrative support to attorneys office-wide, to the Client Services Team (CST), the Attorney Resource Center (ARC) and/or the local office. The Legal Team Assistant works collaboratively and cooperatively with others in a team-oriented environment to deliver the highest level of service to internal and external clients.

Essential Functions:

• Provide administrative support to attorney teams office-wide, including, but not limited to, preparing legal correspondence, printing, scanning, or converting various documents; processing check requests and attorneys' expenses as needed; preparing materials for filing with courts and coordinating delivery to local courts; preparing overnight/mail service deliveries; creating and maintaining original and electronic client case files, including using appropriate document management software; searching and reviewing electronic files and circulating to appropriate parties per instructions; ensuring proper indexing and filing of legal documents; retrieving case files and preparing files for closing in accordance with the Information Governance departmental procedures; preparing closed case files for off-site storage; working collaboratively and proactively with the Office Administrator to complete local office projects, tasks and initiatives.
• Work collaboratively and proactively with the CST Specialists, ARC Team, and other Legal Team Assistants; collaborate with resources inside and outside the firm as appropriate to complete projects and tasks; and adhere to all firm policies, procedures, standards and guidelines while maintaining confidentiality.

Additional Functions:

• Other related duties, as assigned; main backup to all front-end activities; understanding of all Records processes.

Qualifications (Experience, Knowledge, Skills and Abilities):

• Education: Associate's Degree preferred; applicable work experience may be considered in lieu of a degree.
• Experience: Minimum of three (3) years related experience in a law firm environment preferred.
• Knowledge, Skills, & Abilities: Must exhibit initiative in managing multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently. Working knowledge of office equipment, including personal computer, copier, telephone, transcription equipment, etc. Keyboarding skills of 60 wpm or higher required. Working knowledge of the MS Office Suite including Outlook, Word, Excel and PowerPoint. Strong verbal and written communication skills. High level of interpersonal skills required to handle sensitive and confidential situations. Position requires a highly professional demeanor and appearance including possessing excellent poise, tact and diplomacy and the ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.

Work Environment & Physical Demands:

This job operates in a clerical, office setting. This role routinely uses standard office equipment including, but not limited to, computers, telephones, printers, and copiers.

Compensation & Benefits:

The salary ranges for this position apply to the respective listed locations. The salary range reflects a variety of factors that are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for a position. Reasonable estimates of the current ranges for this position are: State of New Jersey: $23.50 - $28.35/hr.

Physical Requirements:

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.