Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist | Pay Rate $22.37| Monday–Friday / Schedule 8am-5pm/ Onsite

What Matters Most

• Competitive Pay of $22.37 per hour plus additional compensation
• Schedule: Monday–Friday, 8:00 am -5 pm
• Location: 77054
• Temp to Hire opportunities with career growth and stability
• Weekly Pay with direct deposit or pay card
• When you work through The Reserves Network, you are eligible to enroll in dental, vision and medical insurance as well as 401K, direct deposit and our referral bonus program

Job  Summary:

This position is responsible for all aspects of the accounts payable function and related activities. Individuals must be able to perform in a fast-paced environment, work well under pressure and provide superior internal and external customer service

Responsibilities:

• Date stamp documents supporting cash disbursements when received: vendor invoices, receiving reports, purchase orders.
• Ensures timely payments of vendor/provider invoices and clothing and prescription vouchers
• Maintains an approved vendor list and processes changes to the vendor listing when needed.
• Maintains W-9 files for all vendors and verifies correct tax status.
• Reviews vendor invoices, purchase orders copies, and receiving reports for completeness prior to payment processing.
• Forwards check requests, journal vouchers and supporting documentation for supervisor approval.
• Compare description, quantity, and price of each item on the vendor’s invoice with the related item on the purchase order and the receiving report, noting and investigating any discrepancies.
• Verifies purchase orders, invoices, and monthly billing extensions on invoice (Quantity x unit price = amount) and validates calculations.
• Review account coding on all purchase orders processed for payment.
• Utilizes accounting software to enter invoices, purchase requisitions/orders.  
• Prepare journal entries for all manual checks when checks are processed.
• Research account payable transactions when necessary.
• Distributes interoffice checks and mail vendor checks.
• Communicates with supervisor and/or dept. head regarding open purchase orders, investigates discrepancies as needed.
• Reconciles accounts for payable transactions for each program monthly.
• Assists with preparation for audits and budget planning.
• Assists with fiscal year end closings.
• Creates and maintains accurate accounts payable reports.
• Creates vouchers for invoices, reimbursements, and monthly bills.

Qualifications and Requirements:

• High School Diploma or GED required, plus a minimum of six (6) semester or nine (9) quarter hours of college accounting credits required. 
• Minimum of two (2) years Accounts Payable experience preferred or any combination of relevant work experience and education which provides the required knowledge, skills, and abilities. 
• Knowledge of GAAP and OMB regulations governing non-profit agencies or ability to learn.
• Must have the ability to read and comprehend intermediate to complex instructions. 
• Able to write concise, logical, and grammatically correct written communication and the ability to write simple and clear correspondence. 

  Benefits and Perks:

• Competitive Pay
• Medical, Dental & Vision Benefits
• Weekly Pay
• Direct Deposit

Your New Organization:

Our partner is a mission-driven community services organization dedicated to supporting individuals and families throughout the community. This role offers the opportunity to work in a collaborative, people-focused environment while making a direct impact on the organization’s ability to attract and retain talented employees.

Your Career Partner:

The Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment.

The base pay range for this position is $22.37, excluding benefits, bonuses, or other compensation. Your final compensation will depend on your skills, qualifications, experience, location, and internal pay equity. Please note, hiring at the top of the range is uncommon to allow room for future growth.