Accounts Receivable Specialist

Accounts Receivable Specialist

The Accounts Receivable Specialist at Tellus Equipment Solutions, LLC is responsible for ensuring efficient and accurate receivables are processed.

Reporting to the Treasury Analyst, support and execute all tasks related to the Accounts Receivable process

Proactively work with fellow team members and outside personnel to trouble shoot and overcome impediments to timely payments.

Research and resolve invoice disputes, including timely follow-up with dealerships

Correspond with delinquent account holders to bring account into good standing, entering detailed notes specifying contact person and commitment obtained in CDK

Collaborate with departments to ensure accounts are accurate before monthly statements are mailed out

Monitor bank accounts for incoming funds, to ensure no overdrafts occur and to research and resolve account discrepancies

Prepare invoices, send bill reminders, file paperwork, and contact clients to discuss active accounts

Actively collaborate with General, Parts, and Service Managers on customer accounts issues

Confirm customer account details to ensure tax exemptions and associated tax numbers are captured in CDK

Manage and complete daily John Deere Settlements (JD credit cards - by parts, service, and equipment)

Receive and handle invoicing and billing related mail including ensuring all Return Checks are collected and posted in a timely manner

Manage, create, and report on all dealer AR accounts in CDK; run monthly statements

Deposit warranty checks and post to GL on CDK

Responsible for the following GL accounts - 1040000- AR Account, 1041000- John Deere, 1041100- John Deere Equip, 1090000-John Deere Multi Use, 10901-John Deere Multi Use Equip, 10800-Credit Card, 10805-STIHL Stripe. Ensure with month end closing that all AR accounts are updated by the close deadline

Post and update credit card settlements, John Deere settlements, and STIHL STRIPE payments

Post and ensure all Customer Advances (ADV) and Received on Account (ROA) are posted and allocated to invoices.

Download ACH payment notifications and verify payments with Treasury Analyst

Prepare, receive, process, verify and record all payments (check, cash, and credit card) and transaction related to accounts receivable

Prepare and remotely deposit checks (Synovus, 3 deposits per week)

Resolve invalid/unauthorized purchases by credit cards and send support documentation to VersaPay/AMEX

Reconcile the accounts receivable ledgers

Collaborate with accounts payable and other accounting staff to ensure accuracy in posting refunds correctly and to correct customer accounts

High school diploma required, college courses in accounting preferred

3-5 years work experience in a Treasury or Treasury-related environment

Detail-oriented with an innate aptitude for problem solving

Ability to interact effectively with both people and data

Drive to generate results and flexibility to adapt to varied communication and problem-solving methodologies

Ability to work in a fast-paced environment and maintain a sense of urgency

Client-centered mentality and passion for customer service