Executive Assistant

Job Overview Provides executive‑level support to the offices of the President/CEO and the Senior Vice President/Clinical Director, and other officers of the organization as requested. Provides key support to the Board of Directors and Board Committees in preparing all meeting materials, ensuring quorum, supporting meetings, and preparing final minutes for approval by CEO/SVP. Coordinates and prepares materials for travel and conference presentations, maintains an up‑to‑date Board of Director manual, provides training for new Board members, manages complex calendars, prepares briefing materials, ensures attendance and follow‑up action planning, leads key projects, reviews performance metrics, and works closely with other corporate officers including CFO/Treasurer, Secretary/Legal Counsel and Compliance Officer. May represent the offices of President/CEO/SVP in meetings, provide CHC tours, manage videoconferencing, support guests and visitors of the Middletown site, and represent the mission, values and standards of the organization at all times. Roles and Responsibilities Handle projects and assignments requiring independent judgment, excellent problem‑solving skills, and in‑depth knowledge of agency functions, programs, ongoing activities and priorities Demonstrate exceptional commitment to accuracy, detail and follow‑up, and work under high intensity situations when necessary Interact effectively and professionally with individuals at all levels, including management, board members, government officials, media and community stakeholders Provide clerical, organizational and technical support to centralized executive staff Arrange meetings and conferences, schedule appointments and perform duties related to maintaining executive schedules Record/maintain minutes from meetings and follow‑up with respective personnel Take an active role in meetings and committees when appropriate or when executive staff is not present Prepare documents for agency executives relating to the provision of medical, dental, mental health and social services Handle sensitive and confidential information with tact and diplomacy, using good judgment, discretion and professionalism Compile, manage and maintain spreadsheets, graphs, and reports based on collected data Remain flexible in work schedule to provide the most effective and efficient support for the organization Qualifications BA/BS degree required at minimum Prior experience supporting senior‑level executives Background in healthcare field helpful, but not required Expert level computer skills (Word, Excel, PowerPoint, Zoom) Proven ability to maintain confidentiality Crisis management skills Professional & polished demeanor Excellent written, oral and interpersonal communication skills essential Exceptional organizational, time‑management, prioritization and multi‑tasking skills Professional responsiveness and adaptability to rapid change Leadership experience Ability to work with minimal supervision, be resourceful and demonstrate excellent problem‑solving skills Flexibility and willingness to occasionally work early, late or weekend hours Physical Requirements / Work Environment Combination of sustained periods of sitting at a keyboard, walking and stair climbing Minimal lifting and carrying activities Confidentiality of business information is required and must be maintained according to CHC policies Work Schedule Demands Full‑time schedule; some evening and weekend hours as necessary. Location Knowledge and Technology Center, Middletown, Connecticut (Full time) #J-18808-Ljbffr Community Health Center