Administrative Assistant 2

Job Title

Within the UCLA Department of Psychology, the Administrative Program Coordinator provides high-level administrative and programmatic support to the Youth Behavioral Health (YBH) Program and the Child FIRST Laboratory, both led by Professor Bruce Chorpita. This position serves as the primary administrative point of coordination across both initiatives, ensuring efficient operations, effective communication, and strong infrastructure for program and research activities. The incumbent independently manages complex scheduling, communications, data tracking, reporting support, and program logistics. This role requires strong organizational skills, discretion, initiative, and the ability to manage multiple priorities in a dynamic academic and programmatic environment.

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Demonstrated ability to manage complex scheduling, competing priorities, and high-volume workflows with accuracy and attention to detail. (Required)
• Strong organizational skills, including the ability to design and maintain efficient systems for document and information management. (Required)
• Skill in interacting with persons of various social, cultural, economic, and educational backgrounds for the purposes of working with students, faculty and staff. (Required)
• Excellent written and verbal communication skills, including the ability to draft professional correspondence, reports, and materials. (Required)
• Ability to work in an environment of constant interruptions and remain friendly and helpful. (Required)
• Proficiency in standard office software (e.g., Microsoft Office, Google Workspace). (Required)
• Familiarity with web content management systems and/or Learning Management Systems. (Preferred)
• Experience working with databases, spreadsheets, and reporting tools to track and analyze information. (Required)
• Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to faculty, staff, and students. (Required)
• Ability to establish and maintain cooperative working relationships with students, faculty, staff, and administration and work as a member of a team; collaborating with colleagues. (Required)
• Ability to assess a spectrum of job needs and personal demands and establish appropriate priorities. (Required)
• Skill in working independently and following through on assignments with minimal direction. Ability to manage logistics for meetings, events, and program activities. Demonstrated discretion and ability to handle sensitive information with confidentiality. (Required)

Education, Licenses, Certifications & Personal Affiliations

• High School Diploma or equivalent experience (Required)
• Bachelor's Degree in related area and/or equivalent experience/training. (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

8:30 a.m. to 5:30 p.m.

CX-Clerical & Allied Services