Secretary (OA)

Job Duties

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• Screen calls and visitors, personally handling where possible or referring to appropriate operational office as required.
• Keep calendars of the organization's leadership and make appointments based upon incumbent's knowledge of previously scheduled appointments, meetings and planned work.
• Schedule appointments without prior approval and monitor calendar including social engagements.
• Read incoming correspondence and determines proper action, answering or referring those not requiring initial Commander involvement.
• Maintain suspense control on correspondence and follow up to ensure timely response action.
• View correspondence prepared in the organization for the Commander to ensure necessary concurrence has been obtained, and compliance with established policy and personal views of superior.
• Make travel arrangements by arranging schedule of visits, secure travel and hotel reservations, prepare constructed travel worksheets when required, travel vouchers and reports from notes provided upon return.
• Maintain a tasker log which provides status of taskers on a weekly basis or more frequently as changes occur.