Executive Personal Assistant

Executive Personal Assistant to HNW Principal, Family Office for Philanthropic Causes, Austin, Texas

A highly successful HNW physician who is starting new businesses as well as has started his own family office that is focused on Christian philanthropic causes is looking for an Executive Personal Assistant to provide seamless administrative support as a true "right hand". The ideal candidate has at least 3-5 years of experience supporting a HNW principal, preferably in the non-profit space. An interest in faith-based charities a MUST. This role will encompass a wide range of responsibilities that are essential for ensuring the principal's life runs as smoothly as possible, taking as much off his plate so he can focus on his mission/charities. Over time, this role has flexibility to work hybrid but this person needs to know where they need to be at any given time for overall effectiveness. The principal does travel usually 2 weeks out of the month.

About the Job:

• Support the principal with all day-to-day matters including personal/professional calendar management
• Anticipate the needs of the principal and liaise with key stakeholders, including faith-based, Christian charities
• Organize and manage personal, domestic/international travel arrangements (including vacations)
• Provide a broad range of administrative support, run errands, manage cars, insurance, plan dinners/events, personal and professional
• Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principal
• Some property management work (3 homes); staff payroll, repairs, renovations
• Expense reporting
• Assist with ad hoc projects.
• Base Salary, Discretionary Bonus, Healthcare Stipend

About You:

• 3-5 years of experience as an Executive Personal Assistant supporting a high-level executive or HNW principal; Experience in the not for profit space or faith based charities highly desired.
• Bachelor's Degree
• Very detail oriented with the ability to change gears quickly - a true multi-tasker who is also a problem solver and can anticipate needs
• High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
• Excellent Microsoft Office skills; Tech savvy and interested in keeping up with AI to improve processes
• Excellent written and verbal communication skills
• A warm engaging personality with a positive "can do" attitude and a "high touch" service mindset with an interest in faith-based charities.