FOIA Associate | Information Resource Center (IRC) Administrative Support Services

FOIA Associate | Information Resource Center (IRC) Administrative Support Services

ProSidian seeks a FOIA Associate | Information Resource Center (IRC) Administrative Support Services for program support on a contract: no overtime pay basis contract contingent generally located across the Arlington, VA across the Mid Atlantic Region supporting USTDA supports U.S. exports via overseas infrastructure project development and partnership funding.

We seek FOIA Associate | Information Resource Center (IRC) Administrative Support Services candidates with relevant government and public services sector experience (functional and technical area expertise also ideal) to support professional services engagement for government and public services sector clients such as USTDA. This as a contract contingent or contract W-2 (IRS-1099) Information Resource Center (IRC) Administrative Support Services functional area / swim lane / category discipline professional - Information Resource Center (IRC) Administrative Support Services position; however, ProSidian reserves the right to convert to a full-time ProSidian employed W-2 position.

Provide services and support as a FOIA Associate [Information Resource Center (IRC) Administrative Support Services] in the government and public services industry sector focussing on human capital solutions for clients such as United States Trade and Development Agency (USTDA) | Office of Administration generally located in Arlington, VA and across the Mid Atlantic Region (of country/world).

Centralize resources, optimize workflows, and deliver responsive support services that promote clarity, efficiency, and growth. We provide streamlined administrative assistance, enhance resource access, and offer customized solutions to help organizations succeed effectively.

Our initiatives focus on simplifying information access, minimizing administrative burdens, boosting productivity, and providing seamless solutions that foster organizational success. The goal is to make administration easier, improve resource accessibility, and deliver flexible support solutions to enhance organizational performance daily.

They support data and document management, assist with reports, and provide information coordination across teams.

The role(s) are located in the Mid Atlantic Region is at or near Arlington, VA. Initially identified work site address (subject to change or working remotely): 1101 Wilson Blvd., Suite 1100 Arlington, VA 22209-3901

Desired qualifications for FOIA associate | Information Resource Center (IRC) Administrative Support Services (USTDA0013012) candidates:

Education / experience requirements / qualifications

Associate or bachelor's degree preferred.

Admin support to include receptionist and mail and file management (non-exempt)

- At least 5 years of administrative management or relevant work experience

- Experience in creating and implementing organizational or administrative management policies and procedures

- Experience evaluating program effectiveness and recommending improvements

- Experience providing training and technical assistance to staff

- Experience in information and records management

- Proficient in the use of a variety of IT programs, databases, and computerized systems

- Excellent written and verbal communication skills

- Commitment to innovative and quality customer service

- Physical ability to move a large number of files and/or file boxes

- Experience with federal travel regulations

- Experience setting up conference, board, or training rooms

- Experience with other administrative services like office management, building and facilities management, human resources, and/or security

- Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access

- Ability to manage multiple tasks, prioritize work, and meet deadlines

- Ability to identify and resolve complex problems

- College degree in business or information management and/or related certifications preferred

This position aligns with functional and technical requirements in the government and public services sector and FOIA associate candidates principally support information resource center (IRC) administrative support services functional area / swim lane / category disciplines.

Primarily focused on assist program and project management support in daily business activities. Initiatives and aligned with program support activities information resource center (IRC) administrative support services functional area activities.

The ProSidian engagement team shall be skilled personnel with the professional, clerical, and technical skills necessary to satisfy the requirements of each position. All personnel under this contract must meet or exceed the following minimum qualifications:

- Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.

- Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment.

- Possess strong organizational and customer service skills.

- U. S. citizenship.

- Ability to obtain and retain a "secret" security clearance. Information retrieval, MS Office, communication, and organization.

Curiosity, accuracy, and customer service mindset. Serves as information liaison across internal departments.

Standard skills required: proficiency in project management methodologies and tools. | Exceptional leadership and interpersonal skills for effective team management. | Outstanding time management and prioritization abilities to meet project milestones. | Adaptability to changing project requirements and priorities | Ability to multi-task and pay close attention to detail. | Excellent analytical, organizational and time management skills | Strong communication skills, both oral and written.

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities spanning various disciplines and geographic locations, with projects that our employees plan, design, build, and operate as diverse as the needs of our clients.

No full-time regular visa sponsorship. U.S. citizenship required - you must be a United States citizen.

ProSidian reserves the right to require background checks, including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, ProSidian may conduct drug testing for designated positions.

Reports and other deliverables: the ProSidian engagement team is responsible for delivering the tasks described in the statement of work for this project. Specific deliverables consist of the following:

a) Weekly status report: the ProSidian engagement team shall deliver a weekly written status report to the CO and COR on problems, accomplishments, and current status of all tasks. The report for the previous week is due by the close of business, the first working day of each week.

b) IRC manual: the ProSidian engagement team shall review and update (if necessary) the existing IRC manual describing the policies and procedures for administration of USTDA's information resource center and deliver a copy to the COR within sixty (60) days after the start of contract performance. The ProSidian engagement team shall deliver a current copy of the updated and revised IRC manual to the COR annually.

c) IRC annual calendar: the ProSidian engagement team shall deliver an IRC calendar of events, such as record management information, records training, file clean-up days, inventory, and other contract milestones to the CO and COR within sixty (60) days after the start of contract performance. Within sixty (60) days after the start of each option period (if exercised) under this contract, the ProSidian engagement team shall deliver the IRC annual calendar to the COR.

Project information management system (PIMS) reports: the ProSidian engagement team shall deliver reports from PIMS both on an ad hoc and on a regularly scheduled basis to the COR. The ProSidian engagement team must review the reports being produced on a routine basis and shall make recommendations to the COR on amendments to reporting practices and formats that promote efficiency or improve record keeping.

As a condition of employment, all employees must meet the requirements of their roles: establish, manage, pursue, and achieve annual goals and objectives with documented goals for each of the firm's eight ProSidian global competencies [1 - personal effectiveness | 2 - continuous learning | 3 - leadership | 4 - client service | 5 - business management | 6 - business development | 7 - technical expertise | 8 - innovation & knowledge sharing (thought leadership)] and support all business development and other efforts on behalf of ProSidian.

Personal effectiveness – the ability to manage tasks, time, and relationships efficiently, achieving consistent, impactful results.

Continuous learning – ongoing pursuit of knowledge, skills, and adaptability to remain relevant, competent, and professionally competitive.

Leadership – inspiring, guiding, and motivating others toward shared goals, fostering accountability, collaboration, and strategic organizational success.

Client service – delivering responsive, high-quality solutions that address client needs, build trust, and strengthen long-term partnerships.

Business management – coordinating people, processes, and resources to achieve strategic objectives, operational efficiency, and sustainable organizational performance.

Business development – identifying, pursuing, and securing growth opportunities through strategic relationships, market insight, and innovative solutions.