Administrative Assistant I

Axelon

Melbourne, FL

Administrative Assistant I
Summary:

Duration: 12 months
Work Mode: Onsite
Location: Melbourne, FL
PAY: $21.84/Hour W 2

Responsibilities:

Environment & Space Management:
- Ensure the entire Experience Center and its surrounding work environments are clean, orderly, organized, and fully operational at all times.
- Maintain all collaboration zones, meeting rooms, and presentation spaces in a "presentation-ready" state. Proactively check for technical readiness, cleanliness, and proper supply stocking.
- Monitor and manage equipment, collateral, and supplies specific to the Experience Center.
Client Visits & Guest Hosting:
- Serve as the primary point of contact and welcoming host for high-profile clients, customers, partners, and executive leadership visitors.
- Coordinate end-to-end itineraries for customer visits, including building access, agenda management, and guiding guests through the facility.
- Ensure a professional, hospitable atmosphere that reflects company standards and values.
Event Management & Catering:
- Plan, coordinate, and execute on-site events, workshops, product showcases, and team gatherings hosted within the Experience Center.
- Manage food and beverage requirements for client visits, meetings, and center-led events, including vendor coordination, menu selection, setup, and teardown.
- Collaborate with cross-functional teams to manage space reservations and prevent scheduling conflicts.

Requirements:

Minimum 2 years of experience in administrative support, office management, hospitality, or corporate event coordination.
Exceptional attention to detail with the ability to manage multiple priorities in a fast-paced environment.
Professional demeanor, polished presentation, and strong verbal skills for hosting clients and executive stakeholders.
A self-starter who anticipates needs, spots operational gaps, and resolves issues before they impact visitors or staff.

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Vacancy posted 1 day ago

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