Litigation Legal Administrative Assistant

Legal Administrative Assistant

Snell & Wilmer currently has an opening for a Legal Administrative Assistant within our Litigation Practice Group in our Portland office. You will provide high-level administrative support to attorneys specializing in litigation. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will have experience in a legal environment and possess a strong understanding of litigation procedures and documentation.

If you have 3 to 5 years of litigation legal administrative assistant experience within a mid-size law firm supporting several attorneys, apply today and we look forward to speaking with you soon. The hours for this position are from Monday through Friday, 8:30 a.m. to 5:00 p.m. in the office until trained and then a hybrid schedule.

Position responsibilities include, but are not limited to the following:

• Manage and maintain attorneys' schedules, including arranging meetings, appointments, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Assist attorneys with case preparation, including organizing and maintaining case files, evidence, and exhibits.
• Manage calendars and schedule meetings, depositions, and court appearances.
• Coordinate with clients, witnesses, and experts to arrange interviews, depositions, and other case-related activities.

• Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
• Prepare and file legal documents with courts and administrative agencies, ensuring compliance with procedural rules.
• Maintain and update case files, ensuring all documentation is accurately filed and easily accessible.

• Serve as a liaison between clients, attorneys, and other parties involved in litigation.
• Handle incoming and outgoing correspondence, including phone calls, and emails.
• Prepare and distribute correspondence, memoranda, and reports.

• Prepare and ensure timely filing of legal documents with the court.
• Monitor and track deadlines to ensure compliance with court rules and procedures.

Experience and Qualifications:

• At least 3 to 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of Oregon court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

We are an Equal Employment Opportunity employer.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.