Administrative Assistant

Administrative AssistantWestchester Jewish Community Services (WJCS) is an award-winning nonprofit, nonsectarian human services organization founded in 1943. Today, it has grown to be the largest provider of licensed outpatient community behavioral health services and one of the largest human service agencies in Westchester County. WJCS delivers innovative programs and services and compassionate care to more than 20,000 people of all ages and backgrounds throughout the county.We are currently seeking an Administrative Assistant to join our team at the Trager Lemp Center for Trauma and Resilience (TLC) program. In this role, you will be responsible for administrative support for the TLC program.The salary range for this full-time position is $53,000 - $57,000.ResponsibilitiesAs a valued member of our team, your responsibilities will include, but are not limited to:Receive and screen all incoming referral calls for the TLC programResponsible for coordinating and tracking referrals from providers, community agenciesAssist with assigning cases to clinicians and ensuring a smooth coordinationResponsible for entering referral information in the Electric Health RecordAssist with maintaining referral databases and providing statistical data to supervisors and grantorsAssist with day-to-day operations of the TLC program: creating training and policy binders and files, article binders, and ordering supplies and materialsAssist with grant requirements and dutiesRegularly attend team meetings and take minutes, coordinate meetings, coordinate requests on behalf of the clientsManage requests for records and documentation from outside agenciesMaintain records to conform to agency policies and procedures and to regulatory agencies directives.Assist with special projects or ad-hoc tasks and run reportsCopying, filing, reporting and maintaining recordsRequirementsWe are seeking candidates who possess the following qualifications:Associates degree or 5 years of experience as an Administrative AssistantExcellent organizational skills and detailed orientedExceptional customer services abilitiesExcellent computer skills, including Microsoft Excel and WordStrong writing skills with ability to compose and edit correspondenceAbility to comprehend and handle the varied activities of a large and diversified Agency.Strong interpersonal skills with the ability to establish and maintain effective working relationships and to relate well with supervisors, program officials, employees and community partnersGood knowledge of community resources and their use.Ability to communicate effectively in English, both orally and in writing. Bi-lingual skills a plus.In addition to meaningful work and a supportive team environment, we offer a competitive benefits package, including:Generous paid time offComprehensive Health Benefits, Flexible Spending Account (FSA) and a Healthcare Reimbursement Arrangement (HRA)403(b) Plan and an Agency-Paid Pension PlanOngoing Professional Development and TrainingEmployee Assistance ProgramTuition, day-care, and personal emergency reimbursementsDisability and life insuranceStaff appreciation events and employee mental health and wellness initiativesWJCS INC. IS AN EQUAL OPPORTUNITY EMPLOYER