Administrative Assistant

Job Description

Job Description

The job of Administrative Assistant was established for the purpose/s of providing a variety of secretarial support to assigned administrator and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports. Essential Functions include, but are not limited to: Compiles data (e.g. work orders, budget reports, specialized reports, personnel and attendance records, etc.) for the purpose of preparing reports or processing requests. Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely fashion. Maintains a variety of databases (e.g. EFinancePlus, calendars, schedules, Courseware registration, etc.) for the purpose of ensuring accuracy. Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. Performs specialized tasks (e.g. light bookkeeping, recording attendance, data management, Act48/Courseware, etc.) for the purpose of completing department assignments. Prepares a variety of correspondence, reports and other materials (e.g. letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information. Processes a variety of documents and materials (e.g. time sheets, purchase orders, requisitions, travel reimbursements, mail, phone calls, etc.) for the purpose of disseminating information in compliance with established administrative guidelines. Researches assigned topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information that address school operations. Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions. Minimum requirements: High school diploma or equivalent. Job related experience required. Proficient computer skills. Good organizational and interpersonal skills. Ability to handle multiple projects and follow through to completion. Excellent communication skills both oral and written. To apply, please visit