Administrative Assistant for Parish (NE)

Administrative Assistant

St. Ursula Parish, located in Parkville, MD, seeks candidates for an Administrative Assistant. The Administrative Assistant will provide comprehensive administrative support. This position requires keen attention to detail, the ability to collaborate effectively with staff, adaptability, and a strong sense of professionalism and confidentiality. The weekly hours are Monday - Thursday, 8:30 am to 4 pm. and Friday 8:30 am to 12:30 pm.

Essential Functions

• Provide administrative assistance to the Parish.
• Manage and maintain the Pastor's calendar, assessing opportunities, and aligning them with top priorities. Prioritizing the most critical and sensitive matters.
• Prepare Weekly Bulletin submit to Fata by end of Day Tuesday.
• Maintain websites with continuous updates to keep the community informed and engaged.
• Provide administrative support, including drafting and editing emails, preparing memos, and handling communications on behalf of the Pastor.
• Produce, edit, and load various articles, features, reflections, and video presentations to the parish website; share web and e-news articles additionally via social media.
• Oversee and manage parish calendar, schedule baptisms and weddings, program registrations, and maintenance of parish records (sacramental, parish registration, etc.).
• Coordinate funeral and burial arrangements as needed.
• Prepare and schedule delivery of worship binders, Universal Prayers, and oral announcements; oversee that Mass intentions are scheduled properly.
• Assist the Business Manager with daily operations of the parish.
• Manage and update the parish website, and electronic communications, such as Flock note.
• Ensure the Pastor has all necessary information to maximize productivity, follow up on action items, and ensure timely completion.
• Review and manage internal and external communications to ensure clarity and consistency.
• Organize meetings, including scheduling, sending reminders, and arranging catering when necessary.
• Take and distribute meeting minutes to all participants in a timely manner.
• Maintain accurate and organized records.
• Perform additional tasks as required in alignment with the church's mission and values.
• Identify parish communication needs and goals; assist in needs assessments.
• Help develop collaborative efforts with staff, committees, volunteers, donors, program participants and other stakeholders.
• Act as a Liaison between funeral homes and parishes to coordinate all funeral services.
• Act as a liaison between couples/families and clergy to coordinate pre-wedding and Baptism meetings.
• Create Flyers, brochures and order church supplies as needed.
• Perform other duties as assigned.

Position Qualifications

• Minimum of a high school diploma or equivalent.
• Proficiency in Microsoft office suite and graphic design tools as well as the ability to learn parish-specific database systems.
• Have at least 3-5 years of previous administrative experience.
• Excellent oral and written communication skills.
• High proficiency with digital media use such as websites, social media, and mobile apps.
• Ability to work collaboratively with Pastoral Team and volunteers.
• Strong work ethic and a willingness to take initiative for projects and programs.
• Occasional attendance at weekend or evening meetings may be required.
• Must model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct.

Pay Rate: $20.00, Hourly

Benefits:

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave.