Accounts Payable Clerk

Innovative Mechanical & Design (IMD), a Legence Company IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a “think out of the box approach” to solutions because we believe in assisting our clients with options and quality consultations. Position Summary The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and payments in support of day-to-day financial operations. This role plays a critical part in ensuring invoice integrity, maintaining strong vendor relationships, and supporting overall accounting accuracy within a fast-paced, construction-focused environment. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while maintaining a strong focus on accuracy, compliance, and process consistency. Pay Range: $23.00 - 27.00 / hour Key Responsibilities Accounts Payable Processing Enter and process vendor invoices within Sage Paperless Match invoices to purchase orders and receiving documentation Identify and resolve discrepancies in collaboration with Purchasing and internal teams Ensure invoices are properly coded, documented, and recorded accurately Vendor & Invoice Management Pull invoices directly from key vendors (e.g., Ferguson, Winnelson, etc.) Compare vendor statements to system records and resolve missing or outstanding invoices Communicate professionally with vendors regarding invoices, discrepancies, and payment status Maintain organized invoice records and ensure proper document storage Quality Control & Documentation Verify that scanned invoices are complete and accurately filed in the system Perform re-scanning or documentation updates as needed Maintain consistency and accuracy in all AP records and supporting documentation Process & Operational Support Develop a strong understanding of the accounts payable workflow and processes Support continuous improvement of AP processes through identifying inefficiencies or discrepancies Assist with special projects and additional accounting tasks as assigned by management Core Competencies & Skills Communication & Collaboration Communicate effectively across departments and with external vendors Build positive working relationships with internal teams and stakeholders Attention to Detail & Accuracy Maintain a high level of precision in data entry and financial processing Ensure all work is completed accurately and in a timely manner Problem Solving & Critical Thinking Identify discrepancies and resolve issues independently or elevate appropriately Evaluate information and determine appropriate actions to support resolution Organization & Time Management Manage multiple priorities in a fast-paced environment Meet deadlines while maintaining quality and accuracy Adaptability & Continuous Learning Apply new information to improve processes and outcomes Demonstrate flexibility in a dynamic, high-volume work environment Qualifications High school diploma or equivalent required Minimum 3 years of experience in accounts payable or related accounting functions Construction or project-based accounting experience preferred Strong proficiency in Microsoft Excel and Office Suite Experience with accounting systems (e.g., Sage Paperless, Sage 300, IFS, or similar) preferred Demonstrated ability to maintain a high level of confidentiality Benefits Overview Health & Welfare Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program Time Off Benefits Paid vacation, company-paid holidays, and paid sick leave Financial Benefits 401(k) retirement savings plan Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at View email address on click.appcast.io or your dedicated recruiter with the job title and requisition number. Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position. Third-Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based on relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law #J-18808-Ljbffr Innovative Mechanical & Design