Payroll, Benefits & HR Coordinator

Payroll, Benefits & HR Coordinator

An established, people-centered professional services organization is seeking a detail-oriented Payroll, Benefits & HR Coordinator to support day-to-day payroll, benefits, employee records, Human Resources administration, recruiting coordination, onboarding, and compliance processes.

This is a hands-on role for a trusted professional who can manage sensitive information with discretion, maintain accurate employee data, keep employee-facing processes organized, and balance several priorities with sound judgment and timely follow-through. The selected professional will partner closely with operations leadership, employees, hiring managers, external advisors, benefit vendors, and recruiting partners to help ensure a consistent employee experience and reliable People Operations execution.

What You Will Do:

Payroll and Timekeeping Coordination

• Coordinate employee timekeeping and payroll inputs with the payroll provider and internal stakeholders.
• Review payroll-related deductions, including tax withholding, benefit deductions, and other approved deductions, to support timely and accurate processing.
• Investigate and help resolve employee payroll questions, timekeeping discrepancies, and pay-related issues in coordination with the appropriate internal and external partners.
• Maintain organized payroll documentation and support accurate recordkeeping for payroll, timekeeping, leave, and employee changes.

Benefits Administration and Employee Support

• Serve as a primary contact for employees, insurance brokers, carriers, and vendors regarding benefits questions, enrollment activity, and coverage concerns.
• Support annual benefits renewal and lead employee-facing open-enrollment coordination, including communications, forms, tracking, and timely submission of elections.
• Process and track qualifying-life-event changes, benefit enrollments, coverage updates, and related documentation outside of standard enrollment periods.
• Support benefit-plan compliance activities with brokers and external advisors, including documentation related to federal and state requirements.
• Coordinate employee retirement-plan participation, enrollment, contribution monitoring, and communication with plan administrators.
• Support leave administration and documentation for PTO, sick leave, FMLA, disability, state-mandated paid leave, accommodations, and related payroll impacts.
• Act as an employee advocate when navigating benefits claims, coverage questions, and carrier-related concerns.

Human Resources Operations and Records

• Maintain accurate employee personnel files, Human Resources documentation, and data within Human Resources systems in accordance with company policies and employment regulations.
• Complete periodic personnel-file and data audits to support records accuracy, completeness, and compliance.
• Maintain strict confidentiality of employee records and sensitive Human Resources information.
• Support Human Resources policy, handbook, and process updates, including clear employee communication and reliable documentation.
• Provide responsive administrative and operational support across the People Operations function.

Recruiting, Onboarding and Employee Experience

• Coordinate recruiting activity with hiring managers and external recruiting partners.
• Review incoming resumes and assist with candidate screening, approved job-posting coordination, interview scheduling, candidate communications, reference checks, offer-documentation preparation, and hiring-process logistics.
• Coordinate new-hire documentation, orientation schedules, onboarding checklists, system-access requests, workstation readiness, and employee-record setup.
• Support employee integration, employee communications, engagement initiatives, culture programs, training coordination, and professional-development documentation.
• Coordinate exit interviews and employment-separation documentation when needed.

Performance, Employee Relations and Compliance Support

• Coordinate performance-review schedules, reminders, employee documentation, and Human Resources system updates.
• Serve as a responsive resource for routine Human Resources policy and procedure questions, escalating complex or sensitive matters appropriately.
• Support employee-relations documentation, follow-up, reporting, and workforce-insight requests.
• Maintain required records and documentation supporting employment compliance, Human Resources reporting, and recommended People Operations practices.

What You Bring

• 3-5 years of progressive experience in Payroll, Benefits, Human Resources, People Operations, or a closely related employee-services role.
• Practical experience coordinating payroll, timekeeping, payroll deductions, benefits administration, open enrollment, or qualifying-life-event changes.
• Experience supporting Human Resources operations, employee records, onboarding, recruiting coordination, and confidential employee information.
• Bachelor's degree in Human Resources, Business Administration, Finance, Accounting, or a related field preferred.
• Strong proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Experience with Human Resources information systems, payroll platforms, or related employee-record systems.
• Strong organizational, time-management, written-communication, and verbal-communication skills.
• Exceptional attention to detail, responsiveness, professionalism, discretion, and follow-through.
• Ability to prioritize multiple deadlines in a fast-paced, collaborative environment.
• Authorization to work in the United States without current or future sponsorship.

Preferred Qualifications

• Experience in professional services, architecture, engineering, construction, or a similarly fast-paced, multi-stakeholder environment.
• Familiarity with benefits-plan administration, insurance brokers, retirement-plan coordination, leave administration, and Human Resources compliance workflows.
• Experience partnering with a third-party payroll provider, professional employer organization, or benefits administrator.
• Experience coordinating recruiting processes, candidate communications, employee engagement, and culture initiatives.

This is an opportunity to make a visible operational impact within a collaborative organization that values professionalism, responsiveness, accuracy, and an employee-centered experience. The selected Payroll, Benefits and HR Coordinator will have broad exposure to employee life-cycle processes and will be trusted to help strengthen the systems, service, and compliance practices that support employees across the organization.

To be considered, please submit a current resume highlighting relevant payroll, timekeeping, benefits, Human Resources operations, onboarding, recruiting coordination, employee records, leave, and compliance experience.