Executive Assistant

A well-established private equity firm with offices in beautiful sunny Miami is seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is ideal for a polished professional who thrives in a fast-paced, confidential environment and enjoys being a true right hand to executives.

Key Responsibilities:

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and complex travel arrangements
• Act as a gatekeeper and liaison between executives, internal teams, and external contacts
• Prepare and edit correspondence, presentations, reports, and investor-facing materials
• Manage expenses, invoices, and administrative processes with accuracy and discretion
• Coordinate meetings, conference calls, and events, both internal and external
• Maintain confidential records and handle sensitive information with the utmost professionalism
• Support special projects and ad hoc requests as needed

Qualifications:

• 5+ years of experience as an Executive Assistant, ideally within private equity, investment management, finance, or a professional services environment
• Strong organizational and time-management skills with exceptional attention to detail
• Ability to manage multiple priorities and work independently in a high-pressure setting
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• High level of discretion, professionalism, and judgment

Preferred:

• Experience supporting C-level or senior investment professionals
• Familiarity with private equity or financial services terminology
• Bachelor’s degree

Location & Work Environment:

• Based in the Miami, FL office, supporting leadership across both Miami and New York
• Collaborative, professional, and fast-paced culture

Compensation & Benefits:

• Competitive salary commensurate with experience
• Comprehensive benefits package including health insurance, PTO, and retirement plan