Office Assistant

Job Description

Job Description

We are looking for a service-oriented Office Assistant to support a high-end showroom environment in San Francisco, California. This contract position with permanent potential is ideal for someone who takes pride in creating an organized, welcoming space and ensuring each guest interaction feels thoughtful and detail-oriented. The person in this role will help keep daily operations running smoothly, support visits and events, and uphold a presentation standard that reflects the brand at all times.

Responsibilities:

• Welcome clients, guests, and vendors with care while creating a warm and attentive front-of-house experience.

• Prepare the showroom each day by ensuring meeting areas, common spaces, and presentation zones are clean, organized, and guest-ready.

• Coordinate schedules, room setup, and visit details so appointments, tours, and events run efficiently from start to finish.

• Oversee catering and hospitality arrangements, including setup, presentation, and upkeep of kitchen or café areas during meetings and events.

• Monitor inventory levels for office, hospitality, and showroom supplies and arrange replenishment as needed.

• Receive deliveries, support logistics, and help maintain order across storage and shared spaces.

• Inspect the showroom for presentation issues, product concerns, or maintenance needs and communicate them promptly to the appropriate team.

• Track open tasks, follow through on outstanding items, and provide timely updates to ensure nothing is missed or delayed.

• Experience in office support, reception, showroom coordination, hospitality, or a similar customer-facing administrative role.

• Strong communication skills with the ability to interact effectively with clients.

• Proven ability to stay organized, manage multiple priorities, and maintain close attention to detail in a fast-paced setting.

• Ability to anticipate needs, take initiative, and maintain a proactive approach to workplace readiness and guest service.

• Detail-focused demeanor with a well-presented approach and commitment to delivering a high-quality client experience.

• Basic proficiency with standard office tools and task-tracking methods used to manage schedules, updates, and follow-up actions.

** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013457271**