Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant to support commercial property management operations across a portfolio of retail, office, and industrial properties in Snoqualmie, Washington. This Long-term Contract position plays a key role in keeping lease records accurate, coordinating communication with tenants and vendors, and helping property managers maintain efficient day-to-day operations. The ideal candidate brings strong administrative skills, attention to detail, and experience working with property management systems such as Yardi in a fast-paced environment.

Responsibilities:
• Maintain and update lease information in Yardi and digital filing systems, ensuring details such as renewals, amendments, rent adjustments, reporting deadlines, and key dates remain accurate and current.
• Draft and organize lease-related documents, including notices, lender paperwork, correspondence, and supporting materials for tenant files.
• Coordinate service requests and vendor activity by issuing work orders, monitoring progress, and following up to help resolve property-related issues promptly.
• Support leasing activity by assisting with space availability materials, renewal processing, and onboarding documentation for incoming tenants.
• Help property managers oversee daily operations for multiple commercial sites, including participating in occasional property visits and inspections as needed.
• Organize due diligence records for property acquisitions or dispositions and ensure documents are transferred, stored, and maintained in a complete and orderly manner.
• Track insurance documentation for properties, assist with renewal preparation, and provide administrative support during claims processing.
• Prepare reports, monitor expenses, assist with budget-related tracking, and provide general administrative support through scheduling, document formatting, proofreading, and data entry.• 3+ years of experience in an administrative support role, preferably within commercial property management or a related real estate environment.
• Proficiency with Yardi or similar property management software, including record maintenance and reporting functions.
• Strong working knowledge of Microsoft Office applications, with the ability to create documents, manage spreadsheets, and handle routine correspondence.
• Experience supporting lease administration processes and maintaining accurate contract or tenant-related documentation.
• Ability to manage multiple priorities, maintain organized records, and communicate effectively with tenants, vendors, property managers, and clients.
• Familiarity with vendor coordination, maintenance request follow-up, and general office support responsibilities.
• Understanding of property insurance documentation and claims support is preferred.
• High attention to detail and accuracy in data entry, reporting, and document control.