Operations Assistant

Job Overview The Operations Assistant works with the Operations team, reporting to the Deputy Director of Operations to support day‑to‑day business operations and related administrative responsibilities for IRC’s offices in Florida. The primary areas of responsibility are assisting with fleet management, IT, and vendor procurement as well as tracking office inventory, and assisting with facility improvements. Major Responsibilities Support Operations team with fleet management, vendor relations, and safety & security as needed. Support Operations team with paying office expenses, troubleshooting IT equipment/services, and maintaining office equipment inventory. Work with HR Manager to assist with equipment dispersal and other related onboarding tasks. Provide coverage for front desk operations to ensure clients and stakeholders are adequately served. Work closely with Operations team to support facility renovations, moves, and related tasks. Assist with maintaining office supplies, processing office supply requests, and managing inventory. Support with contributions in kind inbounding, outbounding, and general tracking. Other duties as assigned. Job Requirements Education: High School Diploma or equivalent required. Work Experience: Minimum of two years’ experience strongly preferred. Skills & Competencies: Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem‑solving. Database familiarity is a plus. Proven organizational experience with the ability to juggle multiple tasks, set priorities, manage time, meet deadlines with accuracy and attention to detail. Fluent in English, both spoken and written. Ability to effectively communicate and work with collaborative partners, the community, and clients in a cross‑cultural, multi‑disciplinary environment. Ability to work independently and as part of a team. Valid driver’s license and access to a personal, insured vehicle. Working Environment This is an in‑person operations position and requires on‑site attendance five (5) days per week. Exceptions may be made as needed with prior approval. Occasional domestic (non‑local) travel required; up to 10%. May require occasional weekend and/or evening work. Compensation Pay range: $17.53 - $18.45 per hour. Posted pay ranges apply to US‑based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements. Benefits 10 sick days 10 U.S. holidays 20‑25 paid time off days depending on role and tenure Medical insurance starting at $163 per month Dental insurance starting at $6.50 per month Vision insurance starting at $5 per month FSA for healthcare and commuter costs 403(b) retirement savings plan with immediately vested matching Disability & life insurance Employee Assistance Program available to staff and families to support counseling and care Equal Opportunity Statement Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law. #J-18808-Ljbffr