Legal Secretary

Job Description

Job Description

We are looking for a detail-focused Legal Secretary to support a transactional law practice. This contract-to-permanent opportunity is well suited for someone who has prior experience in a legal office, enjoys working in a small office setting, and can contribute quickly to daily administrative and billing activities. The position offers a consistent onsite schedule and the chance to become a long-term member of the team.

Responsibilities:
• Handle attorney time entry and invoicing through TimeSlips to ensure accurate client billing
• Manage bookkeeping activities in QuickBooks, including routine financial record maintenance
• Draft, revise, and finalize legal correspondence and transactional documents using Microsoft Word
• Organize, maintain, and update client files through both paper filing and general records management
• Coordinate calendars, track important dates, and support day-to-day office scheduling needs
• Provide administrative assistance that keeps the office running efficiently
• Assist with e-filing and other legal secretarial tasks that support an active transactional practice• At least 3 years of experience in a Legal Secretary or Legal Administrative Assistant position
• Background in a transactional legal setting is strongly preferred
• Proven ability to use TimeSlips for legal billing is required
• Working knowledge of QuickBooks for bookkeeping and accounting support is required
• Strong Microsoft Word skills with the ability to format legal documents accurately
• Excellent organizational skills with careful attention to detail
• Ability to manage confidential information with professionalism and discretion