Secretary to the Principal

Job Details Position Type: Secretarial/Clerical/ Secretary - 12-Months Date Posted: 7/7/2026 Location: Allentown High School Date Available: 08/03/2026 Closing Date: 07/16/2026 Location Allentown, NJ Reports To

HS PRINCIPAL

Start Date August 3, 2026 Position Summary The Administrative Assistant to the High School Principal provides comprehensive administrative, clerical, operational, and event coordination support to ensure the effective year-round functioning of the principal's office. This position serves as the primary point of contact for students, parents, staff, vendors, and community members and requires a high level of professionalism, discretion, confidentiality, and organizational skill. The role plays a critical part in supporting school leadership, fiscal operations, and the planning and execution of major school events, including high school graduation. Essential Duties and Responsibilities Serve as the primary administrative support to the High School Principal. Manage the principal's calendar, schedule appointments, meetings, and events. Act as the first point of contact for visitors, phone calls, emails, and correspondence. Maintain strict confidentiality of sensitive student, personnel, and school-related information. Prepare, proofread, and distribute correspondence, reports, memos, and presentations. Coordinate meetings, including preparation of agendas, materials, and recording minutes as required. Assist with student-related administrative matters and parent communications as directed by the principal. Support administrative processes related to staff absences, time sheet approval, and personnel documentation. Fiscal and Purchasing Responsibilities Manage and process purchase orders for all departments, ensuring compliance with district and state purchasing procedures. Communicate with vendors regarding quotes, orders, deliveries, invoices, and discrepancies. Track purchase orders, budgets, and expenditures to ensure fiscal accountability. Maintain purchasing documentation and records for audits and administrative review. Graduation Planning and Coordination Plan, coordinate, and manage all aspects of the high school graduation ceremony, serving as the primary point of contact for staff, students, parents, vendors, and district offices. Develop and maintain graduation timelines, task lists, and checklists to ensure deadlines are met. Coordinate delivery and set up logistics, seating, staging, sound systems, security, accessibility accommodations, and weather contingency plans. Prepare graduation programs, scripts, tickets, and related materials. Communicate graduation information and procedures clearly to students, families, and staff. Coordinate staff assignments and volunteer support for graduation events. Oversee graduation-day operations to ensure a smooth, safe, and professional ceremony. Order and maintain office and school supplies and manage inventory. Collaborate with assistant principals, counselors, teachers, and support staff to ensure smooth daily operations. Respond professionally to urgent situations and manage competing priorities in a fast-paced environment. Perform other duties as assigned by the High School Principal. #J-18808-Ljbffr Upper Freehold Regional School District