Projects Billing Specialist

Job Description

Job Description

Project Billing Specialist (Direct Hire)

Indianapolis, IN | Full-Time, Onsite

Are you an experienced billing professional who thrives in a fast-paced environment and enjoys managing complex project-based invoicing? A well-established professional services organization in Indianapolis is seeking a Project Billing Specialist to join its growing accounting team. This is an excellent opportunity for someone with strong billing experience, exceptional attention to detail, and the ability to interpret contract terms while managing a high volume of invoices.

If you're looking for a collaborative team environment, paid overtime, strong benefits, and long-term career growth, we'd love to hear from you.

What You'll Do

As a Project Billing Specialist, you will play a key role in supporting project accounting and client billing operations by ensuring accurate and timely invoicing.

Key Responsibilities

• Review contracts and project agreements to understand billing terms and invoicing requirements
• Process and manage a high volume of monthly client invoices
• Review project reports and supporting documentation for billing accuracy
• Set up and approve new projects within the accounting system
• Submit invoices through client portals, email, and traditional delivery methods
• Maintain project labor rates and billing schedules
• Audit contractual billing requirements to ensure compliance
• Collaborate with project managers, accounting professionals, and operational teams
• Support additional accounting projects and administrative duties as assigned

Qualifications

Required

• 2+ years of billing, project billing, or invoicing experience
• Proven ability to manage a large monthly volume of invoices
• Strong understanding of billing terms, contract requirements, and invoice accuracy
• Excellent organizational and time management skills
• Ability to work effectively in a fast-paced environment and meet deadlines
• Strong attention to detail and problem-solving skills
• Team-oriented mindset with excellent communication skills

Preferred

• Experience within engineering, architecture, construction, consulting, or professional services environments
• Experience reviewing project contracts and billing agreements
• Knowledge of Deltek Vision or Deltek Vantagepoint
• Experience with project-based accounting and client invoicing

Compensation & Benefits

• $30-$31 per hour
• Paid overtime (1.5x rate)
• End-of-year bonus opportunity
• Comprehensive medical, dental, and vision coverage
• Prescription coverage
• FSA and HSA options
• Company-paid disability benefits
• Voluntary life insurance options
• 401(k) retirement savings plan
• Paid maternity leave
• Wellness programs and gym reimbursement
• Professional development support
• Team events and employee engagement programs

Why Join This Team?

• Stable, growing organization with a strong reputation
• Supportive accounting team and leadership
• Opportunity to develop expertise in project billing and contract compliance
• Collaborative workplace culture where employees are encouraged to grow professionally
• True work-life balance, allowing employees to fully disconnect while on PTO
• Long-term career advancement opportunities

Work Environment

• Fully onsite position in Indianapolis, IN
• Monday through Friday schedule
• Collaborative accounting department with dedicated mentorship and training

Apply Today

If you have experience in project billing, contract billing, client invoicing, Deltek, professional services accounting, engineering billing, or high-volume invoicing , we'd love to connect with you about this exciting opportunity. Equal Opportunity Employer.

Pay Details: $35.00 to $42.00 per year

Search managed by: Alexis Althouse

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.