Executive Assistant

Executive Assistant Hey there! We're looking for an Executive Assistant for a professional services firm specializing in association management, focused on providing high-level support to their leadership team. If you are proactive, highly organized, with strong attention to detail and skilled with Microsoft Office and DocuSign, keep reading! 100% Remote Salary in USD LATAM — Reporting to the U.S. (Central Time) Full Time Advanced English You will be working with our client, a professional services firm that is specializing in comprehensive association management, focused on supporting associations through financial management, marketing, development, fundraising, strategic planning, and meetings and events management. Their team is small, highly specialized, and deeply interconnected, which creates both strong collaboration and operational complexity. In your day-to-day, you will: Proactively manage calendars for members of the leadership team, coordinating internal and external meetings while anticipating scheduling conflicts and follow-up needs Coordinate meeting logistics and support travel planning, including transportation, lodging, itineraries, and reservations Help manage and prioritize executive email, identifying items requiring attention, follow-up, delegation, or action, and draft routine communications on behalf of leaders Support external relationship management through thoughtful, timely follow-up, including thank-you notes, acknowledgements, and other relationship-building touchpoints Provide administrative and coordination support throughout the business development process, including scheduling prospect conversations, presentations, and follow-up meetings Assist with the preparation, coordination, and organization of proposals, contracts, and related business development materials Coordinate document routing and electronic signatures through DocuSign or similar platforms Manage executive expense administration, including credit card reconciliation and reimbursement requests Support timekeeping and related administrative processes as assigned Identify opportunities to simplify recurring administrative work and create more efficient systems and processes Skills you have: 3+ years of experience providing executive, administrative, client service, or comparable professional support Exceptional attention to detail, particularly when managing calendars, communications, documents, and deadlines Strong organizational and prioritization skills, with the ability to manage multiple moving pieces simultaneously Demonstrated ability to work proactively, anticipate needs, and think beyond the day's task list Excellent written and verbal communication skills, with the ability to communicate confidently and professionally with internal and external stakeholders Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint Skills that will make you stand out: Experience with tools such as Zoom, Slack, Asana, DocuSign, Emburse, ActiTIME, Dropbox, or LinkedIn Experience supporting founders or C-level executives You'll be entitled to: Days PTO Salary in USD US holidays Flexible working hours Healthcare stipend Opportunity to work in an amazing environment Athyna