Executive Secretaries and Administrative Assistants

Executive Secretaries and Administrative Assistants


Job Details

Professional Discipline : Admin/Clerical Support


Specialty : Secretary


Employment Type : Full Time


City : Staten Island


State : NY


Pay Range : 95,000 - 105,000


Job Description:

InGenesis is currently seeking an Executive Secretary to work with our client in Staten Island, NY . In this role, you will be working at the NYS Education Department, ACCES-VR.

Assignment will be Monday through Friday from 9 am to 5 pm with a half hour lunch break (excluding state holidays).


Job Duties:

• Answer all telephone calls and notify and/or transfer calls to the proper individual.
• Greet visitors and provide direction and assistance as necessary.
• Check visitor ID and issue badge, then contact the appropriate individual.
• Maintain front desk procedure book, including staffs' schedules.
• Handle multiple tasks and prioritize them.
• Type documents and case notes as required.
• Communicate important information to the person covering reception during breaks and lunch.
• Log incoming and outgoing documents, etc.
• Date stamp incoming mail and documents, etc.
• Utilize Zoom and TEAMS communication platforms.
• Keep documents out of sight of visitors and maintain our participants' confidentiality.
• Learn our case management system to look-up and input information.
• Perform other duties as assigned.

Qualifications:

• High School diploma or equivalent.
• Experience answering phones, typing and utilizing Microsoft Word and Outlook.
• Excellent communication skills, especially verbal.

*Pay rate range commensurate on experience.


EEO Statement:

InGenesis is an equal opportunity employer committed to fostering a diverse, inclusive, and equitable workplace. We comply with all applicable federal, state, and local employment laws, including recent executive orders, and strictly prohibit discrimination, harassment, or retaliation based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, veteran status, or any other characteristic protected by law.

InGenesis is dedicated to making reasonable accommodations for qualified individuals with disabilities and ensuring that all employment decisions are based on qualifications, merit, and business needs. If you require a reasonable accommodation during the hiring process, please contact us by visiting our website at

To learn more about your rights, please refer to the Know Your Rights: Workplace Discrimination is Illegal poster issued by the U.S. Equal Employment Opportunity Commission (EEOC).

Company Statement:

With decades of experience, InGenesis has grown into one of North America's most trusted Healthcare Services Firms, which includes comprehensive health and workforce solutions. As the industry landscape shifts with new challenges in patient care, quality and compliance requirements, workforce retention, and operational efficiencies, we deliver strategic, data-driven solutions that include redefining workforce management and clinical service delivery. Explore InGenesis to discover how our expertise, innovative strategies, and commitment to excellence are shaping the future of healthcare workforce solutions. Join us in celebrating the professionals who define the next era of healthcare.