Administrative Assistant

Administrative Assistant

Addison Group is hiring on behalf of our client for an Administrative Assistant to support field operations and administration within a fast-paced construction environment. This role is responsible for overseeing employee timekeeping, maintaining workforce reporting, and coordinating communication between field teams and internal departments. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple priorities in a deadline-driven setting.

Key Responsibilities:

• Oversee employee time tracking and assist with weekly payroll processing using internal timekeeping systems.
• Review and validate daily labor entries, ensuring hours, job assignments, and project coding are accurate.
• Maintain workforce and labor tracking spreadsheets in Microsoft Excel, including attendance, project assignments, and PTO records.
• Communicate regularly with field personnel, payroll, and leadership through Microsoft Outlook to ensure timely updates and issue resolution.
• Act as a point of contact between field operations and administrative departments to support efficient project coordination.
• Support quality assurance documentation by organizing reports, uploading project files, and maintaining compliance records.
• Assist with onboarding activities, including employee setup in timekeeping systems and coordination of orientation requirements.
• Coordinate employee transfers between job sites and ensure all required documentation and reporting procedures are completed.
• Prepare and maintain reports related to labor hours, workforce utilization, and project cost tracking for leadership review.
• Provide administrative and operational support to project managers and site leadership as needed.
• Organize and maintain digital documentation, including employee records, purchase orders, and project-related files.

Qualifications:

• 3+ years of previous experience supporting payroll, workforce coordination, or administrative operations in construction or a related industry preferred.
• Bilingual in English and Spanish.
• Strong proficiency in Microsoft Excel and Microsoft Outlook.
• Experience with timekeeping or payroll systems preferred.
• Excellent organizational skills with strong attention to detail and accuracy.
• Strong problem-solving skills and ability to handle confidential information professionally.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.